Citizens Advisory Committee - April 23, 2008

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Meeting Notice

Date:          6:00 p.m., Wednesday, April 23, 2008                

Location:     1455 Market St., 22nd Floor

Members:    Brian Larkin (Chair), Jacqualine Sachs (Vice Chair), Chris Jones, Cecilia Lim, Anita Madrigal, Fran Martin, Vicki Oppenheim, Jul Lynn Parsons, Peter Tannen, and Wendy Tran


6:00     1.          Committee Meeting Call to Order

6:05     2.         Adoption of Minutes of the March 26, 2008 Meeting - ACTION* (amended)

6:07     3.         Chair's Report - INFORMATION

6:10      4.         CAC Appointments - INFORMATION

The Plans and Programs Committee will consider recommending appointment of two members to the CAC at its May 13 meeting. These vacancies resulted from the resignation of Matt Mitguard and the upcoming term expiration of Brian Larkin.  Neither staff nor CAC members make recommendations regarding CAC appointments.  CAC applications can be obtained at the Authority's website ( or by calling 415.522.4800. This is an information item.

6:15      Policy and Programming

4.                  Adopt a Motion of Support for the Allocation of $3,526,054 in Prop K Funds, with Conditions, to the Municipal Transportation Agency (MTA) for the Rehabilitation of Historic Streetcars Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, and Amendment of the Relevant 5-Year Prioritization Program - ACTION* (attachment)

The Municipal Transportation Agency (MTA) currently operates historic streetcars on the F-Line along Market Street and the Embarcadero, and is planning to commence service on the new E-Line between Fisherman's Wharf and the Caltrain Terminal at Fourth and King Streets.  The MTA has requested $3,526,054 of Prop K funds to rehabilitate 16 Presidents' Conference Committee (PCC) historic streetcars to bring them up to the necessary standards for revenue service.  These 16 historic streetcars will be added to MTA's revenue-generating fleet and will allow the MTA to provide new service on the E-Line and maintain existing service levels on the F-Line during the scheduled Overhaul Program, when currently used historic streetcars are taken out of service for necessary preventive maintenance, repair, and rehabilitation.  Since the 16 PCCs must be rehabilitated and service-ready prior to the initiation of the Overhaul Program, the MTA has requested a 5-Year Prioritization Program (5YPP) amendment for the Transit System Maintenance and Renovation - Vehicles category to use Fiscal Year 2005/06 Historic Vehicle Program funds originally intended for the Overhaul Program.  The requested $3,526,054 in Prop K funds would leverage $21,245,058 of federal and local funds and bridge toll revenues to fund the construction phase cost of $24,771,112.  The MTA expects to complete the rehabilitation of all 16 streetcars by the summer of 2012.  The MTA has indicated it does not have the capacity to perform historic streetcar rehabilitation work in-house, so it will issue a request for proposal for this project in early June 2008.  We are seeking a motion of support for the allocation of $3,526,054 in Prop K funds, with conditions, to the MTA for the Rehabilitation of Historic Streetcars Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule, and amendment of the relevant 5YPP.

5.                  Adopt a Motion of Support for the Appropriation of $299,240 in Prop K funds for Local Match for Urban Partnership Agreement Pre-Implementation, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, and an Amendment to the Strategic Plan - ACTION* (attachment)

As part of its Urban Partnership Program (UPA), the U.S. Department of Transportation (USDOT) has awarded approximately $160 million to multiple agencies in the San Francisco Bay Area to implement a package of congestion management projects that centers on placing a variable toll on Doyle Drive, to reduce congestion and raise revenue to help pay for its replacement.  Other components include variable pricing of parking in San Francisco, integration of multiple electronic payment methods, complementary traffic management and transit enhancement measures, and extension of traveler information systems. Recognizing the importance of interagency coordination and the tight federal deadlines for implementation of the UPA program, the USDOT expedited obligation of a $1.6 million Value Pricing Pilot Program (VPPP) grant, one of the grants awarded as part of the UPA package, to the Authority for pre-implementation, program coordination and management.  Specifically, the purpose of the $1.6 million VPP grant is to accelerate implementation of the UPA program by providing initial planning, design, and coordination funds to partner agencies until their respective project grant funds are obligated and are available for drawdown from USDOT. Funds will also be used to provide coordination, program management, and technical assistance to all projects in the UPA grant, particularly fast-tracked pricing projects.  The current request for appropriation of $299,240 in Prop K funds will, when combined with $34,000 in SB45 Planning, Programming and Monitoring funds, fully cover the Authority's local match share for our portion of the pre-implementation scope of work, estimated at a total cost of $1.67 million.  The Authority is leading the overall program management effort and other tasks such as pre-implementation work related to the Doyle Drive tolling system.  The recommended action will require a Strategic Plan amendment to reprogram $299,240 in unappropriated Fiscal Year 2005/06 design funds programmed to the Doyle Drive project to Fiscal Year 2007/08 for the subject scope of work.  We are seeking a motion of support for the appropriation of $299,240 in Prop K funds for local match for Urban Partnership Agreement Pre-Implementation, subject to the attached Fiscal Year Cash Flow Distribution Schedule, and an amendment to the Strategic Plan.

6:50     Finance and Administration

6.                  Adopt a Motion of Support for the Award of a Professional Services Contract to the Highest-Ranked Bidder, to Provide Engineering and Environmental Services for the Yerba Buena Island Ramps, in an Amount Not to Exceed $2,500,000 - ACTION* (attachment)

The Authority is working jointly with the Treasure Island Development Authority (TIDA) and the Office of Economic and Workforce Development (OEWD) on the Yerba Buena Island (YBI) Ramps Project.  The new ramps will connect YBI to the new Eastern Span of the San Francisco-Oakland Bay Bridge.  All costs, including the Authority costs to administer the project, will be reimbursed by TIDA according to the terms of a memorandum of agreement (MOA).  We have undertaken the YBI Ramps Project in our capacity as the Congestion Management Agency for San Francisco and at the request of OEWD.  On March 7, 2008 the Authority issued a request for proposals (RFP) for engineering and environmental study services for the project.  The Authority received three qualified bid proposals.  A panel representing TIDA, the Authority, Caltrans, the Bay Area Toll Authority (BATA) reviewed the proposals and interviewed each of the teams.  The interview panel has ranked the proposals and is completed the final step of checking references.  We expect that a final recommendation will be brought to the April Citizens Advisory Committee (CAC) meeting.  This item was presented for information last month to the CAC.  We are seeking a motion of support for the award of a professional services contract to the highest-ranked bidder, to provide engineering and environmental services for the Yerba Buena Island Ramps Project, in an amount not to exceed $2,500,000.

7.                  Internal Accounting Report for the Nine Months Ended March 31, 2008 - INFORMATION* (attachment)

The Authority's Fiscal Policy directs staff to give a quarterly report of expenditures including a comparison to the approved budget.  The Authority's Investment Policy directs that a review of portfolio compliance be presented along with the quarterly report.  The Internal Accounting Report for the nine months ended March 31, 2008, is presented for information.

7:20     11.        Public Comment

7:25     12.        Adjournment

* Materials Attached


Next Regular Meeting: May 28, 2008



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