CITIZENS ADVISORY COMMITTEE
Date: 6:00 p.m., Wednesday, January 23, 2008
Location: 1455 Market St., 22nd Floor
Members: Brian Larkin (Chair), Jacqualine Sachs (Vice Chair), Jerry Lee, Cecilia Lim, Fran Martin, Matt Mitguard, Jul Lynn Parsons, Crezia Tano and Wendy Tran
6:00 1. Committee Meeting Call to Order
6:05 2. Adoption of Minutes of the October 24, 2007 and December 5, 2007 Meetings - ACTION * (attachment)
6:07 3. Chair's Report - INFORMATION
6:10 4. Election of Chair and Vice Chair - ACTION
The terms of the CAC Chair and Vice-Chair expire in January of each year, as established by Section 2, Article II of the CAC By-Laws. An election is required to select the Chair and Vice-Chair by a majority of the appointed CAC members. Any CAC member is eligible for either the Chair or the Vice Chair position. The elected Chair and Vice Chair immediately preside over the current meeting and the remaining 2008 meetings.
6:15 5. CAC Appointments - INFORMATION
The Plans and Programs Committee will consider recommending appointment of two members to the CAC at its February 5 meeting. These vacancies resulted from the resignation of Sarah Gon and Terry Micheau. In December, the Plans and Programs Committee continued action on filling the vacancy created by Ms. Gon's resignation to allow for additional outreach, which we have subsequently undertaken. Neither staff nor CAC members make recommendations regarding CAC appointments. CAC applications can be obtained at the Authority's website (www.sfcta.org) or by calling 415.522.4800. This is an information item.
6:17 Policy and Programming
6. Adopt a Motion of Support for the Allocation of $17,155,000 in Prop K funds, with Conditions, to the Transbay Joint Powers Authority (TJPA) for Right-of-Way Acquisition for Phase I of the Transbay Transit Center Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION * (attachment)
The Caltrain Downtown Extension to a Rebuilt Transbay Terminal (Transbay Transit Center Project) has three major components: a new multi-modal Transbay Terminal on the site of the present Transbay Terminal; extension of Caltrain from Fourth and Townsend Streets to an underground terminus at the new Transbay Terminal; and the establishment of a Redevelopment Area Plan. In the Final Environmental Impact Statement/Environmental Impact Report for the project, several privately owned parcels were identified for acquisition by TJPA for the right-of-way (ROW) required for the project. Thirteen privately-owned parcels are required for Phase I of the project, which includes the transit center building and rail foundations. The TJPA has already acquired one parcel, 200 Main, using Prop K and state funds (RIP) programmed by the Authority. According to the TJPA, the total estimated cost to acquire the remaining parcels is $40.9 million, with $17.155 million proposed for Prop K funds and the remainder to be covered by the Metropolitan Transportation Commission's (MTC's) Regional Measure 2 (RM2) funds. The purchase price for the properties will be based on fair market value. In addition to the purchase price, the TJPA has made allowances in the estimate to pay for independent appraisals should the property owners require them, title insurance, escrow closing costs, and any demolition of structures that may be required. To the extent possible, TJPA intends to acquire each property from a single funding source. Thus, as negotiations for each parcel are concluded, the TJPA will alternately drawdown funds from the two funding sources in a manner that provides for an even drawdown of funds from both sources. We are recommending two special conditions for this request, which have been agreed to by TJPA staff. First, as with previous ROW purchases funded with Prop K, the Authority will hold a quitclaim deed on the property so that in the event that the Transbay Transit Center Program is cancelled, the property will be conveyed to the Authority. The second condition stipulates that any pre-construction revenues generated by the property, less the cost of property management shall be applied by the TJPA to the Transbay Transit Center Project exclusively. This request requires a Strategic Plan amendment to reprogram funds from preliminary engineering to ROW. We are seeking a motion of support for the allocation of $17,155,000 in Prop K funds, with conditions, to the TJPA for ROW Acquisition for Phase I of the Transbay Transit Center Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule.
7. Adopt a Motion of Support for the Allocation of $3,854,000 in Prop K Funds, to the Transbay Joint Powers Authority (TJPA) for Program Management/Program Controls and Survey and Environmental Consulting Services for the Transbay Transit Center Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION * (attachment)
The Caltrain Downtown Extension to a Rebuilt Transbay Terminal (Transbay Transit Center Project) has three major components: a new multi-modal Transbay Terminal on the site of the present Transbay Terminal; extension of Caltrain from Fourth and Townsend Streets to an underground terminus at the new Transbay Terminal; and the establishment of a Redevelopment Area Plan. Since the commencement of Phase 1 Preliminary Engineering, the project team has made progress in various areas. During 2007, the TJPA continued efforts in Program Management Program Controls (PMPC) activities and Preliminary Engineering for the Downtown Extension and Transbay Transit Center. In September 2007, the TJPA Board voted to authorize Pelli Clarke Pelli Architects and Hines to enter into exclusive negotiations to design and develop the Transbay Transit Center and Transit Tower. Negotiations are expected to conclude in the first quarter of 2008. In December, the California Transportation Commission authorized the transfer of approximately 10-acres of state-owned land for the project. Revenues from the land sales of these parcels will be used for construction costs. The PMPC and survey and environmental consulting work referenced above, was funded by a combination of Prop K (Resolution 05-18 approved September 2004) and Metropolitan Transportation Commission (MTC) Regional Measure 2 (RM2) funds. The scope of work for the first phase of these efforts has largely been completed and the funds expended; thus, the TJPA has submitted a request for additional funding to continue these activities. The TJPA's budget for the current request is $6,508,000 to be funded with $3,864,000 in Prop K funds and $2,654,000 in RM2 funds. We are seeking a motion of support for the allocation of $3,854,000 in Prop K funds to the TJPA for PMPC and survey and environmental services for the Transbay Transit Center Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule.
8. Adopt a Motion of Support for the Allocation of $18,350,000 in Prop K Funds, with Conditions, to the Transbay Joint Powers Authority (TJPA) for Downtown Extension Preliminary Design Part 2 of the Caltrain Downtown Extension to a Rebuilt Transbay Terminal Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, and Amendment of the Prop K Strategic Plan - ACTION* (attachment)
The Caltrain Downtown Extension to a Rebuilt Transbay Terminal (Transbay Terminal Project) has three major components: a new multi-modal Transbay Terminal on the site of the present Transbay Terminal; extension of Caltrain from Fourth and Townsend Streets to an underground terminus at the new Transbay Terminal; and the establishment of a Redevelopment Area Plan. Since the commencement of Phase 1 Preliminary Engineering for the Downtown Extension (PE Part 1), the project team has made progress in various aspects of the Caltrain Extension. TJPA staff and its consultant team completed the Value Management Loop Study, and based on the results of that effort, are preparing to start the environmental analysis of that alternative. The project team has also completed the Draft Track Structure report, Draft Traction Power (TP) Load Flow Report, Preliminary Design Memo- Impacts of Excavation on I-280 at 6th and Townsend, the Conceptual Design Memorandum for Cut & Cover Tunnels and U-Wall Structures, Preliminary Engineering Report and the Final Tunnel Alternatives Report. With PE Part 1 coming to a conclusion, the TJPA has requested funding for the next phase. TJPA's estimated cost for PE Part 2 is $29 million, proposed to be funded with $18,350,000 in Prop K funds and $10,650,000 in San Mateo County Measure A sale tax funds. Although we are seeking additional detail on TJPA costs and a few minor clarifications prior to the January Citizens Advisory Committee meeting, we are recommending a motion of support for the requested funds in anticipation of receiving the requested information. Funding the current request will require concurrent amendment of the Strategic Plan to reprogram funds currently programmed to the design engineering phase (e.g. final design) to the preliminary engineering phase. We are seeking a motion of support for the allocation of $18,350,000 in Prop K Funds to the TJPA for Downtown Extension Preliminary Design Part 2 of the Transbay Transit Center Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule, and amendment of the Prop K Strategic Plan.
9. Adopt a Motion of Support for the Allocation of $160,000 in Prop K Funds, with Conditions, to the Municipal Transportation Agency (MTA), for the Traffic Sign Graffiti Program, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION * (attachment)
In November 2004, the Board of Supervisors approved an ordinance requiring the Municipal Transportation Agency to replace all existing parking and traffic control signs defaced by graffiti with new signs treated with graffiti-resistant sheeting. The ordinance also requires that all new parking and traffic control signs be treated with graffiti-resistant sheeting. The program is primarily funded with Prop K funds. To date, the Authority has approved three allocations totaling $753,000 and MTA has replaced 5,415 signs and raised 847 signs though January 2007. MTA's current request is for $160,000 in Prop K funds to continue the Traffic Sign Graffiti Program through the third quarter of Fiscal Year 2008/09. The requested funds would allow MTA to replace approximately 1,200 existing signs with graffiti-resistant signs and to raise about 400 existing signs currently lower than seven feet to a height of seven feet as a means of deterring vandalism. The Traffic Sign Graffiti Program is a citywide initiative. We are seeking a motion of support for the allocation of $160,000 in Prop K Funds, with conditions, to the MTA, subject to the attached Fiscal Year Cash Flow Distribution Schedule.
10. Adopt a Motion of Support for the Allocation of $150,000 in Prop K funds, with Conditions, to the Municipal Transportation Agency (MTA) for the Geneva Transit Preferential Street (TPS) Study, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION * (attachment)
The Geneva Avenue corridor, in combination with Ocean Avenue corridor, serves as the primary east-west cross-town link on the southern end of San Francisco. Geneva Avenue links neighborhoods in the southeast corner of the city with the Balboa Park BART Station and Mission Street Corridors and the MUNI Metro K, L and M Lines at West Portal, and carries several bus lines. The MTA has requested $150,000 for the Geneva Transit Preferential Street (TPS) Study. This TPS project will study the potential performance and service benefits associated with making near to mid-term TPS improvements along Geneva Avenue between Ocean Avenue and Munich Street and San Jose Avenue between Ocean Avenue and Mt. Vernon Avenue. The project will focus on developing a set of near- to mid-term term TPS implementation measures that will improve transit performance and MUNI service along the study corridor in a manner that addresses neighborhood transportation related concerns like safety, parking and access to transit. MTA anticipates that the improvements proposed as a result of the study will complement the planned future transit improvements on Geneva Avenue between the Balboa Park BART/MUNI stations and the Caltrain/MUNI Third Street Corridors. The study is expected to take just over 18 months, with an anticipated completion date of December 2009. We are working with MTA to clarify how the Geneva TPS Study will coordinate with ongoing efforts such as the Balboa Park Station Area Plan and the Transit Effectiveness Project, to ensure that efforts are complementary and not duplicative of work already paid for through other studies. We are seeking a motion of support for the allocation of $150,000 in Prop K funds, with conditions, to the MTA for the Geneva TPS Study, subject to the attached Fiscal Year Cash Flow Distribution Schedule.
11. Adopt a Motion of Support for the Allocation of $20,000 in Prop K Funds, with Conditions, to the Municipal Transportation Agency (MTA) for the Planning Phase of the McAllister Two-Way Study from Hyde to Market, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION * (attachment)
In February 2007, the Authority adopted the Tenderloin-Little Saigon Neighborhood Transportation Plan that addressed an array of projects and strategies to address the community's top priority transportation needs in the areas of pedestrian safety and comfort, transit reliability and access, streetscape conditions, and traffic calming. One of the Plan's recommendations to help improve transit reliability and calm traffic is to study the feasibility of converting McAllister Street between Hyde Street and Market Street from a one-way to a two-way street. The MTA is requesting $20,000 in Prop K funds to analyze two alternatives for rerouting the MTA's 5-Fulton line, which will include modeling traffic operations, preparing conceptual designs, and developing cost estimates. The results will help the MTA identify which route would most enhance the on-time performance of the 5-Fulton line and best benefit the surrounding area. The MTA expects to complete the study by June 2008. We are seeking a motion of support for the allocation of $20,000 in Prop K funds, with conditions, to the MTA for the planning phase of the McAllister Two-Way Study from Hyde to Market, subject to the attached Fiscal Year Cash Flow Distribution Schedule.
12. Adopt a Motion of Support for the Allocation of $85,000 in Prop K Funds, with Conditions, to the Municipal Transportation Agency (MTA) for the LRV Vetag Detection System, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION * (attachment)
The existing Transit Signal Priority (TSP) system implemented along 3rd Street and the Embarcadero is one of the most advanced TSP systems in the nation. All traffic signals along 3rd Street and South Embarcadero are also networked via fiber optic cables to SFgo's Transportation Management Center (TMC). The key elements of the TSP system are the Vetag loops and traffic signal controller software running on standard 2070 traffic signal controllers. When a check-in Vetag detector fails, traffic signals cannot respond appropriately to oncoming LRVs, forcing them to wait for the next available green signal that would come up in a regular sequence. Vetag failure also creates a less safe condition for pedestrians and left turning vehicles because the "Train Coming" Signals are not triggered to warn pedestrians. The MTA's current request for $85,000 will fund a software enhancement to the existing Management Information System for Transportation (MIST) software operated by SFgo to report the status of the TSP detection system, or Vetag loops, along the Embarcadero and 3rd Street. Upon completion of the proposed MIST enhancements, SFgo TMC operators will have the capacity to quickly report any malfunctioning detectors to MTA's Operations Division for the appropriate follow-up. The system will also support data collection and report production that will enable improved on-time LRV performance. Once developed, the software and associated monitoring technology can be utilized for additional Muni light rail lines that are upgraded with fiber interconnect and integrated into the SFgo system. We are seeking a motion of support for the allocation of $85,000 in Prop K funds, with conditions, to the MTA for the LRV Vetag Detection System, subject to the attached Fiscal Year Cash Flow Distribution Schedule.
13. Adopt a Motion of Support to Adopt the Fiscal Year 2008/09 Transportation Fund for Clean Air (TFCA) Local Expenditure Criteria - ACTION * (attachment)
Transportation Fund for Clean Air (TFCA) funds come from a $4 per vehicle surcharge collected by the Department of Motor Vehicles on motor vehicle registrations in the 9 county Bay Area region. A portion of the funds (40%) is available to each county on a return-to-source basis from the Bay Area Air Quality Management District (Air District). These funds are used to implement strategies to improve air quality by reducing motor vehicle emissions in accordance with the Air District's Clean Air Plan. As the Program Manager for the City and County of San Francisco, the Authority is required to annually adopt local expenditure criteria for the expenditure of the local TFCA funds. Our proposed Fiscal Year 2008/09 local criteria (Attachment 1) are identical to those used last cycle and are consistent with the Air District's TFCA policies for Fiscal Year 2008/09. Our proposed local expenditure criteria establish a logical sense of funding priority based on the potential for air pollution reduction presented by different categories of projects. We plan to issue the Fiscal Year 2008/09 call for projects in late January in order to submit our project priorities to the Air District by its April 30 deadline. We are seeking a motion of support to adopt the Fiscal Year 2008/09 TFCA local expenditure criteria as presented.
14. Call for Projects for the 2009 Regional Transportation Plan (RTP or Transportation 2035 Plan) - INFORMATION* (attachment)
On December 26, 2007, the Metropolitan Transportation Commission (MTC) issued an open and competitive call for projects for the Transportation 2035 Plan (T2030), the 2009 update to the regional transportation plan (RTP). The RTP is a 25-year plan that establishes the Bay Area region's vision for transportation with supporting policies and investment strategies, including a list of specific projects and programs. Inclusion of projects and programs in the RTP is a pre-requisite for receiving state and federal transportation grants, as well as a requirement for capacity expanding projects that may have air quality impacts. As congestion management agency (CMA) for San Francisco, the Authority is responsible for coordinating San Francisco's project submittals to MTC. Certain types of projects submitting through MTC's current call for projects (e.g. capacity expanding projects) will undergo a project-level performance evaluation and policy review as part of the regional process of deciding which projects will ultimately be included in the financially constrained portion of the RTP. Some projects will end up in the vision portion of the RTP and others will not be included in this RTP. The Authority is required to submit its project list to MTC no later than March 5, 2008. At the CAC meeting, we will present our approach to the call for projects. The public may submit projects to the Authority, by Feburary 19, provided that the project is sponsored by an appropriate public agency. This is an information item.
7:20 Finance and Administration
15. Adopt a Motion of Support for the Amendment of Professional Services Contract with Cordoba/Zurinaga for On-Call Project Management Services to Extend the Term of the Contract to June 30, 2008, and to Increase the Contract Amount by $120,000 - ACTION * (attachment)
The Cordoba/Zurinaga Joint Venture (C/Z) team has served as the Authority's general Project Management Oversight (PMO) consultant for the past five years, contributing to the Authority's objectives over that period. Authority rules on multi-year contracts require that we normally re-bid contracts after five years. However, as we continue to recruit for a Deputy Director for Capital Projects, there is a need for the continued services of C/Z for an additional four months to provide support as needed to the Capital Projects, Planning, and Policy & Programming sections. Specific PMO activities include, but are not limited, to review of cost and budget elements of projects, coordination with sponsors on project issues, assessment of project sponsor progress and performance, and development of project status reports. In addition, PMO activities conducted by C/Z during the extension period will be focused on several of the largest Prop K projects: Phase 1 of the Third Street Light Rail Project - closeout of the Initial Operating Segment and completion of the MUNI Metro Maintenance Facility, the Central Subway, and the Transbay Transit Center. An additional task in the current fiscal year is assistance with the issuance of a Request for Proposals for work on the Yerba Buena Island ramps project. In July 2007, the Board approved an extension of the C/Z contract to February 20, 2008, and a corresponding increase in the annual contract amount by $200,000 to $2,389,378. We are seeking a motion of support to amend the professional services contract with C/Z for on-call project management oversight services to extend the term of the contract to June 30, 2008, and to increase the contract amount by $120,000.
16. Adopt a Motion of Support for the Award of a Professional Services Contract to Mark Thomas, Inc., to Provide Planning, Engineering, and Environmental Services to Develop the Folsom Street Off-Ramp Realignment Project, in an Amount Not to Exceed $300,000 - ACTION * (attachment)
The San Francisco Redevelopment Agency (SFRA) has requested that the Authority be the lead agency for the Folsom Street Off-Ramp Realignment Project. This project is a major component of the Streetscape and Open Space Plan for the Transbay Redevelopment Project Area. The project involves a change to Fremont Street off-ramp from the Bay Bridge. On October 9, 2007 the Authority released a Request for Proposals (RFP) for engineering and environmental study services for the project. A panel of SFRA, MTA and SFCTA staff reviewed the proposals received. Based on the evaluation, the panel unanimously recommended awarding the contract to the Mark Thomas team. For the project, the Authority will provide management of the engineering consultant, and Caltrans will provide the necessary technical reviews of the work products. All the costs of this contract, plus the staff costs to administer and manage the contract, will be reimbursed by the SFRA. We are seeking a Motion of Support for the award of a Professional Services Contract to Mark Thomas, Inc., to Provide Planning, Engineering, and Environmental Services to develop the Folsom Street Off-Ramp Realignment Project, in an amount not to exceed $300,000.
17. Adopt a Motion of Support to Execute the Contract Option with Macias, Gini & O'Connell, LLP for Independent Auditing Services for Fiscal Year 2007/08 and to Increase the Contract by an Amount Not-to-Exceed $166,350 - ACTION * (attachment)
Under its fiscal policy, Authority financial records are to be audited annually by an independent auditing firm. The Authority is also subject to annual single audit requirements for the federal funds it administers. On July 20, 2004, through Resolution 05-08, the Authority awarded the financial and single audit professional services contract to the independent certified public accounting firm of Macias, Gini & Company, LLP. The proposed action will execute the final year of the current auditing services contract, which consisted of an initial three-year term and an additional two-year option. The firm is now named Macias, Gini & O'Connell LLP (Macias Gini). Macias Gini is also the independent auditor for the City and County of San Francisco. We are seeking a motion of support to execute the contract option with Macias, Gini, and O'Connell, LLP for independent auditing services for Fiscal Year 2007/08 and to increase the contract by an amount not-to-exceed $166,350.
7:40 Capital Projects
18. Third Street Light Rail Project Status Report - INFORMATION * (attachment)
During the month of November 2007, $5,012,565 in construction was expended on Phase 1 of the Municipal Transportation Agency's (MTA's) Third Street Light Rail Project. Construction activities are focused on the Muni Metro East Maintenance and Operations Facility (MME), which is now 80% complete based on the current forecast-at-completion. The building exterior is approaching completion. In the interior, drywall is 90% complete and work is nearing completion on plumbing, electrical, and HVAC systems. The installation of the heavy repair equipment is underway. In the exterior, the parking lot has been paved and work is being completed on paving the rail yard. The installation of Overhead Contact System wire is approximately 70% complete and the power substation is 75% complete. The MME is scheduled to complete construction in June 2008. Preliminary Engineering for the Central Subway is now 61% complete. The comment period for the Supplemental Environmental Impact Statement/Supplemental Environmental Impact Report (SEIS/SEIR) ended on December 10, 2007. At year end, the project team was working on addressing and incorporating public comments received. The MTA expects to issue the revised document in early 2008, identifying the new Locally Preferred Alternative. The MTA expects the Planning Commission to certify the Final SEIS/SEIR by the summer of 2008. Completion of the environmental process will lead to the Record of Decision, which is scheduled for the fall of 2008. The project team has completed its contracting strategy analysis, the results of which are highlighted in this month's project update. The success of the Central Subway relies in part upon the approach to construction contracting, which includes both the delivery method (e.g., design-bid-build, design-build, or other hybrid methods) and the packaging strategy (e.g., number and configuration of individual construction contracts). Because decisions about delivery method can affect contract packaging and vice versa, the MTA evaluated these approaches concurrently. The project team convened a two-day contracting strategy workshop in which team members worked together with a board of consultants comprised of contracting experts and rail property owners with recent experience. This is an information item.
7:50 19. Public Comment
8:00 20. Adjournment
* Materials Attached
Next Regular Meeting: February 27, 2008
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