Citizens Advisory Committee - June 25, 2008

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Meeting Notice

Date:          6:00 p.m., Wednesday, June 25, 2008

Location:     1455 Market St., 22nd Floor

Members:    Brian Larkin (Chair), Jacqualine Sachs (Vice Chair), Chris Jones, Cecilia Lim, Anita Madrigal, Fran Martin, Vicki Oppenheim, Jul Lynn Parsons, Peter Tannen, and Wendy Tran


6:00     1.          Committee Meeting Call to Order

6:05     2.         Adoption of Minutes of the May 28, 2008 Meeting - ACTION* (attachment)

6:07     3.         Chair's Report - INFORMATION

6:10      4.         Citizens Advisory Committee Appointments - INFORMATION

The Plans and Programs Committee will consider recommending appointment of one member to the CAC at its July 8 meeting. This vacancy resulted from the resignation of Matt Mitguard.  The Plans & Programs Committee deferred filling these seats in June in order to allow additional time for recruitment. Neither staff nor CAC members make recommendations regarding CAC appointments.  CAC applications can be obtained at the Authority's website ( or by calling 415.522.4800. This is an information item.

6:12      Policy and Programming

5.                  Adopt a Motion of Support for the Allocation of $6,973,364 in Prop K Funds, with Conditions, for Nine Annual Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Associated 5-Year Prioritization Program Amendments - ACTION* (attachment) (

The Authority's annual call for Prop K projects allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs.  This is the second round of annual applications for Fiscal Year 2008/09, comprised of nine applications.  The applications include street resurfacing projects, street repair and cleaning equipment, sidewalk repair, curb ramps, tree planting and maintenance, Embarcadero operations and maintenance, as well as a Bernal Heights street improvement project, a travel demand management (e.g., rideshare promotion) project, and a Safe Routes to Transit project in the 24th Street Mission BART Station area. Subject to funding availability, project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year, after the annual call for applications. Attachment 1 summarizes the applications received, which have a combined request of $6,973,364 in Prop K funds.  At the May CAC meeting, we distributed a list of the 11 applications received for Part 2 of the annual call for projects.  This month we are bringing nine applications with a staff recommendation to support allocation of $6,973,364 in Prop K funds as shown in Attachment 2.  For all requests, we are recommending the amount of Prop K funds requested, but have recommended special conditions as appropriate.  We are seeking a motion of support for the allocation of $6,973,364 in Prop K funds, with conditions, for nine annual requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules and associated 5-Year Prioritization Program amendments.

6:25     Planning

6.                  Status Report on the Bayview Waterfront Project EIR - INFORMATION

The Bayview Waterfront Project is an effort to redevelop the southeastern portion of San Francisco, including neighborhoods known as Hunters Point Shipyard, Candlestick Point, and India Basin. Staff will present on the proposed land use and transportation improvements, the status of the environmental review process, and the schedule for next steps. This is an information item.

7.                  Status Report on the Transit Effectiveness Project - INFORMATION

This is a status report on the Transit Effectiveness Project (TEP), the City's first comprehensive review of the Muni transit system in over 25 years. The project is a joint effort of the Municipal Transportation Agency (MTA) and the Controller's Office. Over the past 18 months, the TEP has gathered an unprecedented level of ridership data, studied best practices from other transit systems, and conducted extensive public outreach to community stakeholders, policy makers and MTA employees. Informed by these efforts, the TEP has developed a set of preliminary proposals that aim to transform Muni so people can get where they want to go quickly, reliably, and safely. The proposals would also help address Muni's structural budget deficit by making service more efficient, and would reduce traffic congestion and pollution by attracting new customers to Muni. Since unveiling the TEP's draft proposals in February, the project team has been engaged in a comprehensive outreach plan to build awareness of and solicit community input on the proposed changes. We will share progress to date on key tasks, including an overview of the draft proposals, a summary of public outreach efforts, and a preview of next steps. Later this summer, the TEP will submit a revised set of recommendations to the MTA Board, reflecting modifications as a result of internal and external stakeholder input received. This is an information item.

8.                  Regional Transportation Plan (RTP) Update - INFORMATION

The Metropolitan Transportation Commission's (MTC's) Regional Transportation Plan (RTP) is the Bay Area's long-range transportation plan that establishes the region's transportation investment priorities for the next 25 years.  Inclusion of projects and programs in the RTP is a prerequisite for receiving state and federal transportation grants, as well as a requirement for capacity expanding projects that may have air quality impacts.  As the congestion management agency (CMA) for San Francisco, the Authority is responsible for coordinating San Francisco's RTP project submittals to MTC.  Over the last 12 months, Authority staff has worked with project sponsors and our Commissioners to advocate for incorporation of policies, projects, and programs consistent with the Authority's adopted RTP priorities including incorporation of congestion pricing, providing financial support for focused growth (e.g. project development areas), and helping to ensure that key San Francisco projects are included in the financially constrained portion of the RTP, or, as appropriate, properly positioned for advocacy for potential new revenue sources in the vision element.  MTC intends to present the draft investment plan to its Commission for adoption in July, and anticipates releasing a draft for public review prior to the CAC meeting.  This is an information item.

7:15      Finance and Administration

9.                  Adopt a Motion of Support for the Award of a Professional Services Contract to Kimley-Horn and Associates to Provide Program Management and Oversight and Technical Services for the San Francisco Urban Partnership Program, in an Amount Not to Exceed $1,100,000 - ACTION* (attachment)

As part of its Urban Partnership Program (UPP), the U.S. Department of Transportation (USDOT) has awarded $159 million to multiple agencies in the San Francisco Bay Area to implement a package of congestion management projects focused on the Doyle Drive corridor. In addition to variably tolling Doyle Drive, other components include variable pricing of parking in San Francisco, integration of multiple electronic payment methods, complementary traffic management and transit enhancement measures, and extension of traveler information systems to provide real-time information about travel choices. Recognizing the importance of interagency coordination and the tight federal deadlines for implementation of the UPP, the USDOT expedited obligation of a $1.6 million Value Pricing Pilot Program (VPPP) grant to the Authority for program coordination, oversight and management, and technical support.  In April 2008, we issued a Request for Proposals for professional services to advise and support the Authority and our UPP partners in these pre-implementation activities. Consultant proposals were due to the Authority on May 23, 2008, by which time we received three responsive bids. In order to assist with the consultant selection, we assembled a review panel comprised of representatives from MTC, the MTA, and the Authority. Following interviews with the three teams on June 10, 2008, and using a competitive selection process, the panel has identified Kimley-Horn and Associates as the first-ranked team. We are seeking a motion of support for the award of a professional services contract to Kimley-Horn and Associates to provide program management and oversight and technical services for the San Francisco Urban Partnership Program, in an amount not to exceed $1,100,000.

10.               Adopt a Motion of Support Increasing the Amount of the Professional Services Contract with PBS&J by $133,000 to a Total Amount of $833,000 for Additional Outreach, Technical Analysis and Coordination with Complementary Efforts in Support of the Mobility, Access, and Pricing Study, and Extending the Term of the Contract to December 31, 2008 - ACTION* (attachment)

The Authority is conducting the Mobility, Access, and Pricing Study (MAPS) to evaluate the feasibility of a comprehensive congestion pricing program to improve mobility in San Francisco. In January 2006, the Federal Highway Administration (FHWA) awarded a $1.04 million grant to the Authority for this study, and in January 2007, the Authority Board appropriated matching funds in the amount of $130,000 in Prop K to supplement an additional $130,000 contributed by the Bay Area Toll Authority.  In September 2006, the Authority Board awarded a $700,000 consultant contract to PBS&J to support the planning, technical analysis and outreach tasks that comprise the scope of this feasibility study.  Since that time, the study team has made progress in conducting technical analyses, facilitating public involvement, and developing potential conceptual packages for congestion pricing scenarios. In addition, we have expanded our effort on the study to include a more expansive outreach approach, conduct more detailed studies of pricing scenarios, and increase coordination between MAPS and complementary efforts, such as the Urban Partnership Program and related sub-projects. These tasks increased the study budget by $133,000 and include: establishing an additional series of regional workshops, refinement of the Authority's travel demand model, and more detailed analysis of pricing and discount policies and transit improvements.  The expanded scope will be undertaken by the study consultant, PBS&J, and will require an amendment of the Authority's contract with the consultant. We are seeking a motion of support for increasing the amount of the professional services contract with PBS&J by $133,000 to a total amount of $833,000 for additional outreach, technical analysis and coordination with complementary efforts in support of the Mobility, Access, and Pricing Study, and extending the term of the contract to December 31, 2008.

11.                Adopt a Motion of Support to Authorize the Executive Director to Execute a Memorandum of Agreement (MOA) with the Presidio Trust for Services Related to the Doyle Drive Replacement Project, in an Amount Not to Exceed $1,293,482 - ACTION* (attachment)

The Authority is working on the Doyle Drive Replacement Project in partnership with Caltrans, and in coordination with the National Park Service and the Presidio Trust.  An agreement has already been established with the National Park Service.  With assistance from legal counsel, a Memorandum of Agreement (MOA) with the Presidio Trust has been developed, and is recommended by staff for approval.  We are seeking a motion of support to authorize the Executive Director to execute a MOA with the Presidio Trust for services related to the Doyle Drive Replacement Project, in an amount not to exceed $1,293,482.

12.               Adopt a Motion of Support for the Award of a Two-Year Professional Services Contract with Three Additional One-Year Extension Options to the Cordoba/Zurinaga Joint Venture (JV), to Provide On-Call Program Management and Oversight Services, in an Amount Not to Exceed $1,000,000 - ACTION* (attachment)

For many years, Authority has had on-call project management and oversight (PMO) services, which are intended to augment and complement the Authority's existing resources by providing specialized expertise, serving as an on-call supplement to staff particularly for oversight and delivery support for major capital projects, handling tasks during peak work loads, and taking on tasks requiring quicker response times than existing staff resources alone would permit.  Since mid-2002, Authority PMO services have been provided by the Cordoba/Zurinaga Joint Venture (JV).  The Authority's Procurement Policy directs that contracts normally be limited to a maximum period of five years.  The contract was extended to provide needed project management resources and the continuity of on-call services during a key transition period (e.g., while recruiting for the Deputy Director of Capital Projects position).  The current contract term ends on August 31, 2008.   On May 7, 2008 the Authority issued a request for qualifications (RFQ) for on-call PMO services.  The Authority received two qualified statements of qualifications.  A panel representing the Authority and the Bay Area Toll Authority (BATA) reviewed the proposals and interviewed each of the teams.  The selection panel evaluated the proposals, applied technical criteria, and ranked the Cordoba/Zurinaga JV as the top-ranked team.  We are seeking a motion of support for the award of a two-year professional services contract with three additional one-year extension options to the Cordoba/Zurinaga Joint Venture (JV), to provide on-call program management and oversight services, in an amount not to exceed $1,000,000.

13.               Adopt a Motion of Support for a Contract with the Hathaway Dinwiddie Construction Company for General Construction and Construction Management Services for Authority Workspace Modifications to Accommodate Increased Staff, in an Amount of Approximately $250,000 - ACTION* (attachment)

The Authority reorganization approved in 2007 through Resolution 07-68 added eight new positions to the Authority staff.  To modify the existing workspace to accommodate the new staff, certain construction activities need to be undertaken.  The Hathaway Dinwiddie Construction Company is the only firm currently approved for this work by building management.  Once the final as-built drawings are completed, a formal construction bid will be developed.  In order to perform the bulk of the construction activities in July and August, an authorization request would need to be taken to the Citizens Advisory Committee (CAC) in June, and the Finance Committee and Authority Board in July.  The current authorization request is based on the architect's estimate.  A formal bid by the Hathaway Dinwiddie Construction Company may be available at the June CAC meeting.  We are seeking a motion of support for a contract with the Hathaway Dinwiddie Construction Company for general construction and construction management services for Authority workspace modifications to accommodate increased staff, in an amount of approximately $250,000.

7:40     Capital Projects

11.                Status Report on the Third Street Light Rail Project - INFORMATION* (attachment)

During the month of April 2008, $3,407,813 was expended on Phase 1 of the Municipal Transportation Agency's (MTA's) Third Street Light Rail Project. Construction activities are focused on the Muni Metro East Maintenance and Operations Facility (MME), which is now substantially complete. Activities are concentrating on acceptance testing, training, and inspections for the development of the punch list. Final Acceptance and turnover of the facility is scheduled for August 1st, at which time move-in and burn-in will begin. Once the facility is operational, and after a period of adjustment in which service may somewhat deteriorate, staff anticipates that there will be an improvement of service overall in the Metro system. Staff has requested MTA for details regarding their expectations regarding service improvements. In preparation for the service changes, MTA staff is currently developing the new line and operator's schedules. Preliminary Engineering for Phase 2, the Preliminary Engineering (P.E.) for the Central Subway is now 75% complete. The project team submitted the final Supplemental Environmental Impact Statement/Supplemental Environmental Impact Report (SEIS/SEIR) to the FTA on June 10. The document will be ready for printing and general distribution on July 10. After a 20-day comment period, the Planning Commission will take action on certification. The Record of Decision is scheduled for September 2008. In parallel, the project team is working towards the draft of the 95% P. E. submittal, which is scheduled for October 2008. The documents will then undergo internal Quality Assurance/Quality Control reviews prior to the formal P.E. submittal, currently scheduled for November 2008. In the area of community outreach, the project team continues meetings with the community and stakeholders meetings to familiarize the public with the project. Public Art outreach meetings also continue.  This is an information item.


7:50     12.        Public Comment

8:00     13.        Adjournment

* Materials Attached

Next Regular Meeting: July 23, 2008



AT (415) 522-4831

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