Citizens Advisory Committee - March 26, 2008

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Meeting Notice

Date:          6:00 p.m., Wednesday, March 26, 2008                

Location:     1455 Market St., 22nd Floor

Members:    Brian Larkin (Chair), Jacqualine Sachs (Vice Chair), Chris Jones, Cecilia Lim, Fran Martin, Vicki Oppenheim, Jul Lynn Parsons, Peter Tannen, and Wendy Tran


6:00     1.          Committee Meeting Call to Order

6:05     2.         Adoption of Minutes of the February 27, 2008 Meeting - ACTION* (attachment)

6:07     3.         Chair's Report - INFORMATION

6:10      4.         CAC Appointments - INFORMATION

The Plans and Programs Committee will consider recommending appointment of two members to the CAC at its April 8 meeting. These vacancies resulted from the resignation of Matt Mitguard and, consistent with CAC By-Laws, the lapse of Crezia Tano's membership since she missed four of the last twelve regularly scheduled consecutive meetings.  The Plans & Programs Committee deferred filling these seats in March in order to allow additional time for recruitment.  Neither staff nor CAC members make recommendations regarding CAC appointments.  CAC applications can be obtained at the Authority's website ( or by calling 415.522.4800. This is an information item.

6:15      Policy and Programming

5.                  Adopt a Motion of Support to Approve the Fiscal Year 2008/09 Transportation Fund for Clean Air (TFCA) Program of Projects for Submission to the Bay Area Air Quality Management District (Air District) - ACTION* (attachment)

The Transportation Fund for Clean Air (TFCA) Program was established to fund the most effective transportation projects that achieve emission reductions from motor vehicles in accordance with the Bay Area Air Quality Management District's (Air District's) Clean Air Plan.  Funds are generated from a $4 surcharge on the vehicle registration fee collected by the Department of Motor Vehicles.  As the San Francisco TFCA Program Manager, the Authority annually develops the program of projects for the TFCA Program Manager funds.  In January, we issued the call for Fiscal Year 2008/09 TFCA applications to San Francisco project sponsors.  We received nine project applications by the March 7, 2008 deadline, requesting over $1.7 million in TFCA funds compared to about $1,058,525 in available funds.  We reviewed project for eligibility, and then evaluated eligible projects following the Board's adopted local expenditure criteria approved in February 2008 (Resolution 08-55).  Based on this review, we are recommending funding the six projects shown in Attachment 3, including two bicycle infrastructure projects, one bicycle fleet project, two clean air vehicle projects, and one signal timing project.  We have developed a recommended wait list of projects, also shown in Attachment 3, should the Air District approve less funding for any project than the Authority Board recommends or determine that a project is ineligible for TFCA funds.  This wait list is also intended to address a TFCA requirement that funds be programmed within a 6-month timeframe or the Air District may take away any unprogrammed funds.   As always, the final list of projects and recommended funding amounts are subject to Air District approval.  We are seeking a motion of support to approve the Fiscal Year 2008/09 TFCA Program of Projects for submission to the Air District.

6.                  Adopt a Motion of Support for the Allocation of $10,340,000 in Prop K Funds, to the Transbay Joint Powers Authority (TJPA) for Architectural Services for Preliminary Engineering of the Transbay Terminal Building and Retail Consulting Services for the Transbay Transit Center Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, a Commitment to Allocate an Additional $13,060,000 in Prop K Funds to Fully Fund the Scope of Work, and an Amendment to the Strategic Plan - ACTION* (attachment)

The Caltrain Downtown Extension to a Rebuilt Transbay Terminal (Transbay Transit Center Project) has three major components: a new multi-modal Transbay Terminal on the site of the present Transbay Terminal; extension of Caltrain from Fourth and Townsend Streets to an underground terminus at the new Transbay Terminal; and the establishment of a Redevelopment Area Plan. In June 2006, the Transbay Joint Powers Authority (TJPA) initiated a competition to select a Design and Development Team to design a multi-modal Transit Center to be constructed by the TJPA, and to design and develop a tower adjacent to the Transit Center. The competition process was conducted in two stages: Stage I - Request for Qualifications (RFQ) and Stage II - Request for Proposals (RFP). In September 2007, the TJPA Board selected Pelli Clarke Pelli Architects and Hines to design the new landmark Transbay Transit Center and to design and develop the Transbay Tower Building. At that time, the TJPA Board authorized its staff to enter into exclusive negotiations with the successful proponent. Currently, the TJPA is nearing conclusion of negotiations with the Pelli Clarke Pelli team and expects to award the contract in the spring of 2008. In parallel, the TJPA also desires to engage the services of a retail consultant to assist it in the development of the Retail Plan for the program. The TJPA plans to issue an RFP for retail consulting services in the spring of 2008 and award a contract near the end of Fiscal Year 2007/08. The TJPA's total budget for the above-mentioned services is $44,600,000, comprised of $44,300,000 for architecture and engineering services and $300,000 for retail consulting services.  TJPA proposes to fund these efforts with $23,400,000 in Prop K funds, $20,900,000 in Regional Measure 2 funds, and $300,000 in existing Regional Improvement Program funds programmed by the Authority. Our recommendation includes a commitment to allocate some of the requested funds in Fiscal Year 2008/09 since there are not enough unallocated funds in the current fiscal year, and a Strategic Plan amendment to reprogram funds from final design to preliminary engineering. We are seeking a motion of support for the allocation of $10,340,000 in Prop K Funds, to the TJPA for architectural services for Preliminary Engineering of the Transbay Terminal Building and retail consulting services for the Transbay Transit Center project, subject to the attached Fiscal Year Cash Flow Distribution Schedule, a commitment to allocate an additional $13,060,000 in Prop K funds to fully fund the scope of work, and an amendment to the Strategic Plan.

7.                  Adopt a Motion of Support for the Allocation of $2,688,525 in Prop K Funds to the Peninsula Corridor Joint Powers Board (PCJPB) for 14 Fiscal Year 2007/08 Capital Improvement Program Projects, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Amendment of the Relevant 5-Year Prioritization Programs - ACTION* (attachment)

The Prop K Expenditure Plan approved by the voters in November 2003, includes for the first time the Peninsula Corridor Joint Powers Board (PCJPB or Caltrain) as an eligible recipient of San Francisco transportation sales tax funds.  The intent of this change was to help offset the financial burden on the Municipal Transportation Agency's (MTA's) budget, which is the agency responsible for providing San Francisco's local match share of Caltrain's capital and operating budgets.  It also allows the Authority to provide additional funding for the Caltrain electrification project, one of the signature projects in the Expenditure Plan.  The subject of this memorandum is Caltrain's Fiscal Year 2007/08 Prop K request for San Francisco's local match share of 14 projects included in its capital improvement program (CIP).  This request does not include the electrification project, but does contain a number of projects that directly or indirectly support electrification, enable faster, more reliable and frequent service, and improve safety.  Caltrain is requesting allocation of nearly $2.7 million in Prop K funds from the following Expenditure Plan categories: Caltrain CIP, vehicles, facilities, and guideways.  Attachment 1 summarizes Caltrain's request.   At PCJPB's request, Authority staff approved a schedule whereby PCJPB could move ahead with implementation of the Fiscal Year 2007/08 projects using existing funds prior to allocation of Prop K funds.  This action recognizes that Caltrain's annual budget and CIP project list are negotiated with the three member counties, and it allowed additional time to prepare the allocation request given PCJPB staff resource constraints.  The recommended action requires amendment of the 5-Year Prioritization Programs for the 4 aforementioned Expenditure Plan categories to realign programming with the CIP project list and budget, while adhering to Strategic Plan programming levels to avoid triggering additional finance costs. We are seeking a motion of support for the allocation of $2,688,525 in Prop K funds to the PCJPB for 14 Fiscal Year 2007/08 CIP Projects, subject to the attached Fiscal Year Cash Flow Distribution Schedule, and amendment of the relevant 5YPPs.

8.                  Adopt a Motion of Support for the Allocation of $100,000 in Prop K Funds, with Conditions, to the Municipal Transportation Agency (MTA) for the Advanced Train Control System (ATCS) Cutover Conceptual Engineering Report (CER) Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION* (attachment)

The Muni Metro Advanced Train Control System (ATCS) provides system-wide management of Muni's Light Rail Vehicle (LRV) fleet while it operates within the Metro Subway between the West Portal Station and the Embarcadero Station, guaranteeing safe operation by controlling train separation, train speed, train routing, track switches, track signals, and related equipment.  The ATCS was specified in 1992 as a replacement system for the old signal system that had been installed in the 1970s with the construction of the Muni Metro subway.  It was designed to operate in parallel with the old signal system for as long as the old Boeing LRV fleet remained in service, in a "dual-mode" configuration.  The dual-mode system was required during the phased replacement of the Boeing LRVs with the Breda LRVs (completed in 2002) while Muni was running a mixed fleet in the subway. The Municipal Transportation Agency (MTA) has requested $100,000 of Prop K funds to prepare a Conceptual Engineering Report (CER) for the ATCS Cutover Project.  Through the CER, the MTA will develop an implementation plan to transition from using the current dual-mode train control systems to full implementation of the ATCS, resulting in significantly reduced overall system complexity, increased reliability, and reduced operating costs.  The requested Prop K funds would leverage $400,000 of Federal 5309 Fixed Guideways funds for the CER, and the MTA expects similar leveraging for the future detailed design and construction phases of the project.  The MTA currently estimates the total project costs to be about $5 million.  The MTA expects to complete the CER by September 2008, and to complete the entire ATCS Cutover Project by the end of 2010.  We are seeking a motion of support for the allocation of $100,000 in Prop K funds, with conditions, to the MTA for the ATCS Cutover CER Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule.

7:00     Planning

9.                  Adopt a Motion of Support for the Approval of the 19th Avenue/Park Presidio Boulevard Transportation Plan Final Report - ACTION* (attachment) (report)

In 2005, the Authority initiated the 19th Avenue/Park Presidio Boulevard (19th Ave/PPB) Transportation Plan to identify pedestrian safety, transit operations, traffic calming and streetscape improvements in the corridor, as called for in the Authority's 2004 Countywide Transportation Plan and Prop K Expenditure Plan. The goal of the 19th Ave/PPB Transportation Plan is to improve the pedestrian safety, transit operations, and appearance of the corridor, with a view to creating greater balance among the various functions and users of the street. Working closely with community members and local and state agencies, we have conducted a planning process that included data collection and technical analyses of needs and potential solutions as well as extensive community and interagency outreach. The analysis of existing conditions identified several areas of need and opportunity, including: difficult pedestrian crossings and a high incidence of collisions at key locations; low transit speed and reliability corridor-wide, primarily due to heavy traffic congestion; high on-street parking demand and encroachment onto the sidewalk; and a generally pedestrian-unfriendly streetscape environment that lacks design features suitable for a gateway facility. The plan recommends a program of improvements, including: an edge line to demarcate the parking area from travel lane area; special crosswalk striping and paving to increase pedestrian visibility; low-growing median plantings to green the corridor and calm traffic; ornamental lighting fixtures and colored signal poles to improve the appearance of the corridor; relocation of bus stops to the far-side of intersections and transit signal priority to improve bus travel times and reliability; and bus bulbs and pedestrian corner bulb-outs to improve pedestrian safety and transit rider comfort. The final report includes conceptual designs illustrating these improvements at six prototypical intersections, and cost estimates for applying these to the full corridor, as well as a funding and implementation plan to deliver improvements in the near- and mid-term.  We are seeking a motion of support for the approval of the 19th Avenue/Park Presidio Boulevard Transportation Plan Final Report.

7:35     Finance and Administration

10.               Adopt a Motion of Support for Prefunding Other Postemployment Benefits by Contributing the Full Annual Required Contribution (ARC) to the CalPERS California Employers' Retiree Benefit Trust Fund (CERBT) Program - ACTION* (attachment)

Government Accounting Standards Board (GASB) Statements No. 43 and No. 45 require entities such as the Authority to begin reporting the liability for unfunded future post-employment medical benefits.  The amount of this future liability to the Authority has been calculated by the actuarial firm of Bartel Associates.  The Authority can address the future liability by setting aside approximately $84,000 per year.  We propose to deposit these funds with the California Public Employees' Retirement System (CalPERS), in the California Employers' Retiree Benefits Trust Fund (CERBT), for the initial contract period.  By joining the CalPERS trust fund, future costs can be offset by investment earnings provided by CalPERS. We are seeking a motion of support to prefund other postemployment benefits by contributing the full annual required contribution to the CalPERS CERBT program.

11.                Request for Proposals (RFP) for Consultant Engineering and Environmental Services to Prepare and to Secure the Approval of the Environmental Impact Report and the Environmental Impact Study (EIR/EIS) for the Replacement of the Yerba Buena Island Ramps - ACTION* (attachment)

In planning for the replacement Yerba Buena Island ramps, the Authority is working jointly with the Treasure Island Development Authority (TIDA) and the Mayor's Office of Economic and Workforce Development (MOEWD).   The replacement ramps will connect Yerba Buena Island to the new Bay Bridge East Span.   We have undertaken the Yerba Buena Island Ramps Project in our capacity as the Congestion Management Agency for San Francisco and at the request of MOEWD.  Earlier this month, we issued a request for proposals (RFP) for engineering and environmental services for the project.  The tasks include the preparation of an Environmental Impact Report/Environmental Impact Study (EIR/EIS) for the new Yerba Buena Island Ramps.  The workscope also includes an option for the subsequent project design and engineering work that would enable the preparation of a bid package for the construction project. Responses to the RFP are due April 4, 2008. It is anticipated that a consultant contract will be awarded at the April 22, 2008 Authority Board meeting. The total budget for this effort is about $2.5 million, all of which will be funded by TIDA.  This is an information item.

12.               Adopt a Motion of Support for a Mid-Year Budget Amendment to the Authority's Fiscal Year 2007/08 Budget - ACTION

In December 2007, the Authority revised the FY 2007/08 Annual Budget and Work Program to include several discretionary grant awards that were not included in the original budget.   Since that time, we have been analyzing activities to date, and will be proposing a mid-year budget amendment to reflect the updated projections of revenues and expenditures.  A summary of the proposed changes will be reviewed at the CAC meeting. We are seeking a motion of support for a mid-year amendment to the Authority's FY 2007/08 budget.

8:00     13.        Public Comment

8:10      14.        Adjournment

* Materials Attached


Next Regular Meeting: April 23, 2008



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