CITIZENS ADVISORY COMMITTEE
Date: 6:00 p.m., Wednesday, May 28, 2008
Location: 1455 Market St., 22nd Floor
Members: Brian Larkin (Chair), Jacqualine Sachs (Vice Chair), Chris Jones, Cecilia Lim, Anita Madrigal, Fran Martin, Vicki Oppenheim, Jul Lynn Parsons, Peter Tannen, and Wendy Tran
6:00 1. Committee Meeting Call to Order
6:05 2. Adoption of Minutes of the April 23, 2008 Meeting - ACTION* (attachment)
6:07 3. Chair's Report - INFORMATION
6:10 4. Citizens Advisory Committee Appointments - INFORMATION
The Plans and Programs Committee will consider recommending appointment of two members to the CAC at its June 3 meeting. These vacancies resulted from the resignation of Matt Mitguard and the term expiration of Brian Larkin. The Plans & Programs Committee deferred filling these seats in May in order to allow additional time for recruitment. Neither staff nor CAC members make recommendations regarding CAC appointments. CAC applications can be obtained at the Authority's website (www.sfcta.org) or by calling 415.522.4800. This is an information item.
6:13 Policy and Programming
5. Adopt a Motion of Support for the Appropriation of $1,125,000 in Prop K Funds, With Conditions, for Geary Bus Rapid Transit Environmental Analysis and Preliminary Engineering - Part 1, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION* (attachment)
In May 2007, the Authority Board approved the Geary Corridor Bus Rapid Transit (BRT) Feasibility Study and its recommendations; and through approval of Resolution 07-65 appropriated $1.183 million in Prop K funds to support the environmental analysis and engineering phase of the project, and committed to appropriate an additional $1.125 million in Fiscal Year 2007/08 Prop K funds to support this phase. The appropriation was split into two parts to remain consistent with annual allocation capacity assumed for the BRT category in the Strategic Plan. Following approval of the feasibility study, the Authority worked with study partners to refine the scope of work for the environmental study, procure professional services for this project phase, recruit individuals for a new Geary BRT Citizens Advisory Committee (GCAC), and to further advance the overall project funding plan. In January 2008, the Authority Board approved the award of a consultant contract to Jacobs Carter Burgess in the amount of $1,800,000 for environmental and engineering services for BRT on Geary. The Authority is leading overall project management for the environmental analysis and will be advised during this project phase by the GCAC, which was appointed by the Authority Board in April 2008. We are seeking a motion of support for the appropriation of $1,125,000 in Prop K funds, with conditions, for Geary BRT Environmental Analysis and Preliminary Engineering - Part 1, subject to the attached Fiscal Year Cash Flow Distribution Schedule.
6. Adopt a Motion of Support for the Allocation of $1,493,596 in Prop K Funds, with Conditions, to the Municipal Transportation Agency (MTA) for the Construction Phase of New Signal Contract 59, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule; and Amendment of Resolution 01-38, Project 28 (New Signals) to Allow $198,355 in Unused Prop B Funds to be Used to Fully Fund New Signal Contract 59 - ACTION* (attachment)
In June 2006, through approval of Resolution 06-63, the Authority allocated $372,000 in Prop K funds to the Municipal Transportation Agency (MTA) for the conceptual engineering and detailed design phases of New Signal Contract 59. The approved scope includes installation of new traffic signals at six locations, with associated controllers, conduit, wiring, poles, and curb ramps. The MTA completed the design work in December 2007, and is now requesting a combination of Prop K funds ($1,493,596) and amendment of a Prop B signals grant to allow an unused balance of $198,355 to fully fund the construction phase of Contract 59. The total construction cost for an expanded scope of work, which now includes three additional locations, is just about $2.2 million. Two locations, 999 Brotherhood Way and 30th Avenue and Lincoln Way, were added to the project at the request of neighbors and the Board of Supervisors (BOS). The BOS directed $150,000 from the General Fund toward the design and construction of signals at these two locations. The third new location at 16th and De Haro Streets is being signalized to mitigate the projected traffic impacts of a private property development, and will be paid for with $350,000 in developer fees. The project schedule calls for immediate advertisement of the construction contract, with work commencing by September 30, 2008, and for project completion by September 30, 2009. We are seeking a motion of support for the allocation of $1,493,596 in Prop K funds, with conditions, to the MTA for the construction phase of New Signal Contract 59, subject to the attached Fiscal Year Cash Flow Distribution Schedule; and amendment of Resolution 01-38, Project 28 to allow $198,355 in unused Prop B funds to be used to fully fund New Signal Contract 59.
7. Adopt a Motion of Support for the Allocation of $14,043,400 in Prop K Funds, with Conditions, for Seven Annual Requests, and Appropriation of $11,000 for Local Match for the Bayview Hunters Point Neighborhood Transportation Plan, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules - ACTION* (attachment) (Annual Call - Part 1 ARFs)
Each spring the Authority issues an annual call for Prop K projects with the intent of bringing as many of the programmatic and other individual capital project allocations as we can to the Authority Board for approval in June. This allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. Project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year. We are bringing a total of eight applications with a staff recommendation to support allocation of $14,043,400 and appropriation of $11,000 in Prop K funds as shown in Attachment 2. In all cases we are recommending allocation of the amount request by the project sponsor. Attachment 2 also highlights the need for a 5YPP amendment, cost increases, and other information that may be of interest to the Citizens Advisory Committee (CAC) and/or that affect scopes, schedules or budgets as reflected in the enclosed Allocation Request Forms. Part 2 of the annual call for projects, to be included as an action item on the June CAC agenda, will likely include requests from BART and the Department of Public Works, as well as additional requests from the Department of the Environment and the Municipal Transportation Agency. We are seeking a motion of support for the allocation of $14,043,400 in Prop K funds, with conditions, for seven annual requests, and appropriation of $11,000 for local match for the Bayview Hunters Point Neighborhood Transportation Plan, subject to the attached Fiscal Year Cash Flow Distribution Schedules.
7:05 Finance and Administration
8. Adopt a Motion of Support to Authorize the Executive Director to Negotiate and Execute Contractual Options for Various Annual Professional Services Contracts in an Amount Not to Exceed $649,900 - ACTION* (attachment)
The Authority contracts with City departments and outside firms for certain specialized professional services in areas where factors like costs, work volume or the degree of specialization required would not justify the use of in-house staff. We are recommending exercising contractual options for various annual professional services which include general and specialized legal counsel, telecast and closed captioning services, legislative advocacy, information systems consulting and project management oversight services for Fiscal Year 2008/09 in an amount not to exceed $649,900. We are seeking a motion of support to authorize the Executive Director to negotiate and execute contractual options for various annual professional services contracts in an amount not to exceed $649,900.
9. Adopt a Motion of Support for the Adoption of the Proposed Fiscal Year 2008/09 Annual Budget and Work Program - ACTION* (attachment)
The Authority Board must adopt an annual budget for the fiscal year beginning July 1, 2008. The proposed Fiscal Year (FY) 2008/09 annual budget includes sales tax revenues, federal, state, and local grants, as well as other funding sources. Expenditures include capital expenditures, associated financing and interest costs, and administrative and operating expenses. The annual budget presentation includes a description of the Authority's work program for FY 2008/09. A preliminary budget and work program was presented to the Finance Committee earlier this month for review and comment. The final proposed budget is presented this month to the Citizens Advisory Committee, and would be presented to the Finance Committee and the Authority Board for adoption in June. A public hearing on the budget will precede the Authority Board action. We are seeking a motion of support for the adoption of the proposed FY 2008/09 annual budget and work program.
10. Adopt a Motion of Support for Approval of the Revised Investment Policy, Debt Policy and Travel, Conference, Training and Business Expense Reimbursement Policy, and Ratification of the Authority's Current Fiscal Policy and Procurement Policy - ACTION* (attachment)
While it is Authority direction to review the Investment Policy on an annual basis, it is also important to review all Authority policies periodically, to ensure compliance with current statutes and Authority objectives. For Fiscal Year 2008/09, as there have been no changes to applicable law or Authority objectives that affect the Fiscal or Procurement Policies, we are recommending these policies stand as currently adopted. Upon the advice of the Authority's financial advisors, we are recommending minor changes to the Investment Policy and the Debt Policy to conform to applicable law and to allow for increased flexibility. We are also recommending a minor amendment to the Travel, Conference, Training and Business Expense Reimbursement Policy related to invoices. We are seeking a motion of support for approval of the Revised Investment Policy, Debt Policy and Travel, Conference, Training and Business Expense Reimbursement Policy, and ratification of the Authority's current Fiscal Policy and Procurement Policy.
7:50 11. Public Comment
8:00 12. Adjournment
* Materials Attached
Next Regular Meeting: June 25, 2008
CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT ERIKA CHENG
AT (415) 522-4831
This meeting location is wheelchair accessible. In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products. All times shown are for information only. Items will be called at the discretion of the Chair.
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