Citizens Advisory Committee - October 22, 2008

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AGENDA

CITIZENS ADVISORY COMMITTEE

Meeting Notice

Date:          6:00 p.m., Wednesday, October 22, 2008

Location:     1455 Market St., 22nd Floor

Members:    Brian Larkin (Chair), Jacqualine Sachs (Vice Chair), Chris Jones, Cecilia Lim, Michael Ma, Fran Martin, Vicki Oppenheim, Jul Lynn Parsons, Peter Tannen, and Wendy Tran

 

6:00     1.          Committee Meeting Call to Order

6:05     2.         Adoption of Minutes of the September 24, 2008 Meeting - ACTION * attachment

6:07     3.         Chair's Report - INFORMATION

6:10      4.         November/December Meeting Schedule - ACTION 

The November and December CAC meetings have been combined into one meeting in previous years because of the holiday season.  The November/December meetings have been typically held on the first Wednesday in December.  We are seeking a CAC motion to combine the November and December meetings into one meeting on December 3, pending the availability of the CAC members.

6:15      5.         CAC Appointment - INFORMATION

The Plans and Programs Committee will consider recommending appointment of one member to the CAC at its November 4 meeting. This vacancy resulted from the resignation of Anita Madrigal. Neither staff nor CAC members make recommendations regarding CAC appointments.  CAC applications can be obtained at the Authority's website (www.sfcta.org) or by calling 522.4800.  This is an information item.

6:17      Policy and Programming

5.                  Adopt a Motion of Support for Adoption of San Francisco's Project Priorities for the 2008 Lifeline Transportation Program (LTP) - ACTION* attachment

The Metropolitan Transportation Commission's (MTC's) Lifeline Transportation Program (LTP) encourages residents and other stakeholders in low income communities to participate in identifying priorities for transportation improvements and provides funding to implement these priorities.  MTC initiated the second LTP grant cycle in mid-2008 with a combination of State Transit Assistance (STA), Proposition 1B State Infrastructure Bond Regional Transit Program (Prop 1B) and federal Job Access and Reverse Commute (JARC) funds, all of which come with different eligibility restrictions.  In July 2008, we released a call for projects for the 2008 LTP funding cycle to a wide range of agency and community stakeholders.  By the August submission deadline, we received 12 applications totaling over $23 million in requests, compared to an original estimate of about $11 million available.  MTC has recently advised us that we will have up to $9.68 million in 2008 LTP funds to program, comprised of $6,339,297 in Fiscal Year 2008/09 funds and an estimated $3,341,022 in Fiscal Year 2009/10 funds.  In September, we convened a LTP evaluation panel that ranked the applications and recommended that the Authority seek a fund swap of up $2,718,529 in Prop 1B (capital) funds with operating funds in order to fund the highest ranked projects, otherwise we would have to fund lower ranked capital projects due to funding eligibility issues.  We have developed two possible scenarios for LTP project priorities (detailed in Attachments 4a and 4b), and are working with regional and local agency partners (e.g., the Municipal Transportation Agency) to identify such a swap.  We will submit the preferred Scenario 1 (Fund Swap) to MTC by November 30 if we are able to identify a fund swap.  If not, we will submit Scenario 2 (No Fund Swap).  Once the final funding amounts for Fiscal Year 2009/10 LTP funds are finalized (dependent upon the state budget), we will work with sponsors to adjust project scope, schedule, and budget to match the available funding levels.  We are seeking flexibility to refine the final project list based upon the amount available in a fund swap and the final Fiscal Year 2009/10 LTP funding amounts to allow us to fund the highest ranked projects that can implement a usable portion of their scope with the funds available.   We are seeking a motion of support for adoption of San Francisco's project priorities for the 2008 LTP.

6.                  Adopt a Motion of Support for the Allocation of Up to $1,383,330 in Prop K Funds, with Conditions, to the Municipal Transportation Agency for Six Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Associated 5-Year Prioritization Program Amendments - ACTION* attachment enclosure

Due to a particularly crowded October Citizens Advisory Committee (CAC) agenda, we have grouped six Prop K requests from the Municipal Transportation Agency (MTA) into a single memo.   The applications, which have a combined request of $1,383,330 in Prop K funds, include additional funding for two projects that have already received Prop K funds (Church and Duboce Track Improvement design and New Signal Contract 59 construction); two annual programs (Signal Equipment Procurement and the Traffic Sign Graffiti Program); design funds for the conversion of McAllister Street between Hyde Street and Jones Street from a one-way to a two-way street to improve transit travel times and pedestrian safety; and one request for a pilot project (the Colored Bike Lane Experiment).  Attachment 1 summarizes the applications received, including leveraging compared to Expenditure Plan assumptions and project phases included in the current request.  Attachment 2 provides a brief description of each project.   We are recommending allocation, with conditions, of the amount requested for each project; however, the allocation for the Colored Bicycle Lane Experiment is tentative pending confirmation of concurrence from the other eligible sponsors (e.g. BART, Department of Public Works) of projects in the Bicycle Circulation and Safety category with the 5YPP amendment needed to fund the request.  MTA expects to have this documentation available by the October CAC meeting.  Attachment 3 provides a summary of our staff recommendation, highlighting 5YPP amendments, special conditions, and other issues of potential interest to the CAC, such as factors that may impact project delivery or construction coordination opportunities.  We are seeking a motion of support for the allocation of up to $1,383,330 in Prop K funds, with conditions, to the MTA for six requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules and associated 5YPP amendments.

7.                  Adopt a Motion of Support for the Allocation of $500,000 in Prop K Funds, with Conditions, to the Department of Public Works (DPW) for Construction of the Renewed Valencia Streetscape Project and $212,480 in Prop K Funds, with Conditions, for Construction of the Leland Avenue Streetscape Improvements Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules - ACTION* attachment

In 2007, through two separate resolutions the Authority allocated $64,394 in Prop K funds to the Department of Public Works (DPW) for design of the Renewed Valencia Streetscape Project and $53,120 for design of the Leland Avenue Streetscape Improvements Project, and committed to allocate $435,606 and $212,480 to the DPW for the construction phases of the respective projects.  The Prop K funds meet local match requirements for discretionary regional Transportation for Livable Communities (TLC) capital funds programmed by the Metropolitan Transportation Commission (MTC) and county share TLC funds programmed by the Authority to both projects.  Proposed improvements along Valencia stretch four blocks from 15th to 19th Streets, with a total project cost of approximately $6.1 million. Improvements along Leland Avenue stretch approximately four blocks from Bayshore Boulevard to Rutland Street, with a total project cost of approximately $4.1 million. In October 2007, after consulting with Authority, Caltrans and MTC staff to confirm that all fund sources could be used for the entire Valencia project, from 15th to 19th Streets, the DPW requested that the Authority amend the prior design allocation (Resolution 07-43) to allow the Prop K funds to be used for construction of the project instead. This would reduce the DPW's administrative burden by simplifying billing and make it easier for the DPW to comply with strict timely use of funds deadlines associated with the TLC grants.  Thus, we have included a special condition for the Valencia allocation that requires concurrent de-obligation of $64,394 in design funds and their reallocation for construction.  The DPW has substantially completed design of both projects and is now requesting construction funds. We are seeking a motion of support for the allocation of $500,000 in Prop K funds, with conditions, to the DPW for construction of the Renewed Valencia Streetscape Project and $212,480 in Prop K funds, with conditions, for construction of the Leland Avenue Streetscape Improvements Project, subject to the attached Fiscal Year Cash Flow Distribution Schedules.

8.                  Adopt a Motion of Support for the Allocation of $3,402,567 in Prop K Funds to the Peninsula Corridor Joint Powers Board (PCJPB) for Seven Fiscal Year 2008/09 Capital Improvement Program Projects, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Amendment of the Relevant 5-Year Prioritization Programs - ACTION* attachment enclosure

The Prop K Expenditure Plan approved by the voters in November 2003, includes for the first time the Peninsula Corridor Joint Powers Board (PCJPB or Caltrain) as an eligible recipient of San Francisco transportation sales tax funds.  The intent of this change was to help offset the financial burden on the Municipal Transportation Agency's (MTA's) budget, which is the agency responsible for providing San Francisco's local match share of Caltrain's capital and operating budgets.  It also allows the Authority to provide additional funding for the Caltrain electrification project, one of the signature projects in the Expenditure Plan.  The subject of this memorandum is Caltrain's Fiscal Year 2008/09 Prop K request for San Francisco's local match share of seven projects included in its capital improvement program (CIP).  This request does not include the electrification project, though PCJPB member agencies and the Authority continue to participate in funding discussions related to that project  Caltrain is requesting allocation of over $3.4 million in Prop K funds from the following Expenditure Plan categories: Caltrain CIP, Vehicles, Facilities, and Guideways.  Attachment 1 summarizes Caltrain's request.   The recommended action requires amendment of the 5-Year Prioritization Programs (5YPPs) for the four aforementioned Expenditure Plan categories to realign programming with the CIP project list and budget, while adhering to Strategic Plan programming levels to avoid triggering additional finance costs. We are seeking a motion of support for the allocation of $3,402,567 in Prop K funds to the PCJPB for seven Fiscal Year 2008/09 capital budget projects, subject to the attached Fiscal Year Cash Flow Distribution Schedules, and amendment of the relevant 5YPPs.

7:20     Planning

9.                  Adopt a Motion of Support for the Approval of the Scope of Work for the Strategic Analysis Report on the Role of Shuttle Services in Transportation in San Francisco - ACTION* attachment

At the September meeting of the Plans and Programs Committee, Commissioner Bevan Dufty requested that we initiate a Strategic Analysis Report (SAR) on the issue of shuttle services in San Francisco.  As called for in the Authority's procedures governing the development of SARs, the scope was brought to the October 7 Plans and Programs Committee for comments and guidance. If recommended by the Citizens Advisory Committee, the final SAR scope will be presented to the Plans and Committee and Authority Board for approval, before technical work can begin.  We are seeking a motion of support for approval of the Scope of Work for the Strategic Analysis Report on the Role of Shuttle Services in Transportation in San Francisco.  We are seeking a motion of support for the approval of the scope of work for the SAR on the role of shuttle services in transportation in San Francisco.

7:40     Finance and Administration

10.               Investment Report for the Quarter Ended September 30, 2008 - INFORMATION* attachment

The Authority's Investment Policy directs that a review of portfolio compliance be presented quarterly.  As the annual financial statements are scheduled to be adopted by the Authority in December, the investment report for the quarter ended September 30, 2008 is presented independently. The Basic Financial Statements are scheduled to be presented to the CAC at the November/December meeting along with the results of the fiscal audit, single audit, and management review.  This is an information item.

7:50     11.        Public Comment

8:00     12.        Adjournment

 

* Materials Attached

 

Next Regular Meeting: December 3, 2008

 

CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT ERIKA CHENG AT (415) 522-4831

This meeting location is wheelchair accessible.  In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products.  All times shown are for information only.  Items will be called at the discretion of the Chair.

If any materials related to an item on this agenda have been distributed to the Citizens Advisory Committee after distribution of the agenda packet, those materials are available for public inspection at the San Francisco County Transportation Authority at 1455 Market St., 22nd Floor, San Francisco, CA 94103, during normal office hours.

If you prefer receiving future agendas via email instead of regular mail, please send your request to erika.cheng@sfcta.org