This is a resource page for sponsor agencies who currently or potentially may use federal funds to implement their transportation projects in San Francisco, focusing on Federal Highway Administration (FHWA) funds.
It continues to be updated, so please check back!
- Funding Opportunities
- Project Delivery Policies and Status Update Reports
- Caltrans Programs and Procedures References
- Transportation Improvement Program (TIP)
- Other Federal and State Agency Resources
- Training Resources
- SFCTA Funding Opportunities page
- MTC Funding page
- Transportation Funding in CA - Caltrans's overview
Federal funds come with strict timely-use-of-funds requirements, especially on the obligation and reimbursement, at various levels - federal, state, and regional. It is critical for sponsors to adhere to the requirements to avoid risk of losing funds.
- Caltrans Delivery Policies and Reports
- Caltrans Local Safety Program Delivery Status Reports (for Highway Safety Improvement Program)
- Caltrans Inactive Project Information page
- Caltrans E-76 Status page: search by project ID or agency name to find the status of E-76s that are pending or obligated within last month or E-76s that have been obligated for the current fiscal year
- Caltrans Local Programs Accounting Tracking page contains payment history for payments issued within the past 18 months except major construction contractors.
- MTC Project Delivery / Program Monitoring
- Resolution of Local Support requirement (MTC email; link to template)
- Regional Project Delivery Policy Guidance (MTC Resolution 3606)
- TIP Funding Report page (also see under Transportation Improvement Program)
- Annual Obligation Status section lists downloadable links for the "FHWA Obligated Funds - Federal Fiscal Year to Date" list and the "FHWA Projects Submitted by District 4 to Caltrans HQ - Federal Fiscal Year to Date" list - up to FY 2013/14 (for the current fiscal year, visit Caltrans E-76 Status page , also listed below).
- Project Monitoring and Delivery (MTC presentation, 03.26.12)
- Federal Aid Single Point of Contact Workshop materials (including presentations on funding programming, TIP, CMA overview, Caltrans overview (Local Assistance, environmental, and Right of Way), 09.30.14)
- SFCTA's Portal page for sponsors to submit quarterly reports for SFCTA-funded projects
- San Francisco Inactive Project Tracking (sponsor only) - regularly updated
- San Francisco Obligation Plan (sponsor only) - regularly updated
Caltrans, with its delegated authority from FHWA, develops procedures for and conducts review of a majority of FHWA-funded projects. Also see Caltrans District 4 page and the Training Resources section for materials from past trainings.
- Local Assistance Program Guidelines (LAPG) provides a description of federal and state programs, including:
- Introduction/Overview: Ch 1Introduction/Overview; Ch 2Financing the Federal-Aid Highway Program; Ch 3Federal-Aid Routes & Functional Classifications
- Most commonly used funding programs: Ch 4 Surface Transportation Program (STP); Ch 5 Congestion Mitigation and Air Quality (CMAQ); Ch 9 Highway Safety Improvement Program (HSIP); Ch 23 Local Agency State Transportation Improvement Program (STIP) Projects
- Local Assistance Procedures Manual (LAPM) describes procedures and documents required to use federal and state funds. This link gives a compilation of "packages" required by phase.
- Introduction/Overview: Ch 1 Introduction/Overview; Ch 2 Roles/Responsibilities
- Authorization/Agreement/Invoicing: Ch 3 Project Authorization; Ch 4 Agreements; Ch 5 Accounting/Invoices
- Environmental: Ch 6 Environmental Procedures
- Preliminary Engineering: Ch 7 Field Review; Ch 8 Public Hearings; Ch 9 Civil Rights and DBEs; Ch 10 Consultant Selection; Ch 11 Design Standards; Ch 12 PS&E
- ROW/Utility Coordination: Ch 13 ROW; Ch 14 Utility Relocations
- Construction: Ch 15 Advertise and Award; Ch 16 Administer Contracts
- Completion (and after): Ch 17 Project Completion; Ch 18 Maintenance; Ch 19 Oversight and Process Reviews; Ch 20 Deficiencies and Sanctions
- LAPM forms in word documents
- Division of Local Assistance Office Bulletins (DLA-OBs) disseminate the most recent policy and procedural changes, including LAPG and LAPM chapters and forms.
- Local Programs Procedures (LPPs) formalize LAPG and LAPM changes that have been initiated through DLA-OBs. DLA-OBs expire upon issuance of LPPs.
- Caltrans Oversight Information Notices (COIN) are single-topic bulletins intended to provide information and guidance to local agencies on a wide range of issues pertaining to the Federal-aid projects.
- Local Assistance Blog (or "LAB") on federal-aid program updates and resources (click here to subscribe)
Transportation projects that receive federal funds, are subject to a federally required action, or have a regionally significant air quality impact must be included in the TIP.
2017 TIP update
Non-exempt project update to reflect Plan Bay Area 2040 - new!
- MTC memo on non-exempt projects (03.21.17)
- Plan Bay Area 2040 Project List with RTP ID
- 2017 TIP Existing Project List
Primer & latest schedule
- 2017 TIP - Overview, Draft 2017 TIP (latest version, scheduled for final approval in December 2016)
- MTC memo on the latest TIP revision status and schedule (10.17.16)
- MTC memo on 2017 TIP Primer (03.03.16); summary email to TWG
Non-exempt & archiving
- MTC memo on non-exempt projects (11.12.15); summary email to TWG
- New non-exempt project information template (downloadable excel)
- TIP worksheet template (downloadable excel)
- MTC memo on archiving (01.22.16)
- MTC TIP page, including MTC Guide to TIP and TIP revision schedule and status (2013 TIP; 2015 TIP)
- MTC Fund Management System (FMS, online database for TIP) Workshop materials (03.26.12)
- FMS Funding Report page, which generates reports showing obligation status by funding program by county
- Air Quality (AQ) PM 2.5 ("fine particulate matter") Conformity Requirement: MTC, with the help of project sponsors, must conduct a project-level hot spot analysis for "projects of air quality concern."
- MTC memo on quantitative analysis requirement (12.12.11)
- MTC instruction to submit AQ PM 2.5 info (03.08.12, as part of the 2013 TIP Update)
- SF mini TIP hands-on training handout (10.24.16)
- Caltrans FAST Act Implementation page
- FHWA MAP-21 page, including Fact Sheets
- California Transportation Commission (CTC): meeting schedule and agenda, CTC-administered programs (incl. Active Transportation Program, Prop 1B Infrastructure Bond, and STIP)
- Caltrans Division of Transportation Programming
- California Safe Routes to School Technical Assistance Resource Center, including a resource page for Caltrans SRTS Non-Infrastructure Projects
- Local Hiring Pilot Program (March 2015 - March 2016) - webinars and Q&As posted 06.18.15
- List of federal-aid training/information needs as collected by MTC Project Delivery Working Group members
- Caltrans District 4 Training (District 4-specific training), which includes materials from past training
- Caltrans Risk-based invoicing presentation (11.18.14)
- Contract administration of federal-aid projects by local agencies (06.10.14): presentation, list of helpful handouts, FHWA 1273 form
- Caltrans Highway Bridge Program (HBP) training videos - 06.2015
- Caltrans Section 106 and Programmatic Agreement workshop (link to a summary of the Section 106 requirement; email; agenda) - 03.03.15
- Caltrans District 3 online invoice training
- Caltrans Local Assistance Training for Local Agencies (general training info)
- California Local Technical Assistance Program (LTAP; Caltrans in partnership with Sacramento State's College of Continuing Education)
- Procuring Architectural & Engineering Contracts in Oakland on 08.18.15
- Caltrans Intelligent Transportation Systems (ITS) training resource
- SF Public Work's Overview of the Federal Aid Process for Transportation Projects powerpoint
- FHWA's Every Day Counts Exchange webinars on project development and delivery practices and tools for local agencies
- UC Berkeley TechTransfer (click on "Click here to register for a class!")
- Twelve Procedural Errors from TechTransfer training
- David Giongco's posting on Avoidable Common Mistakes
FOR MORE INFORMATION
Contact Aprile Smith, Senior Transportation Planner, via email or at 415.522.4837.