Finance Committee - April 8, 2008

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Meeting Notice

Date:                     9:30 a.m., Tuesday, April 8, 2008

Location:                    Room 263, City Hall

Commissioners:        Alioto-Pier (Chair), Mirkarimi (Vice Chair), Ammiano, Chu, Sandoval and McGoldrick (Ex Officio)

Clerk: Erika Cheng

1.                   Roll Call

2.                  Approval of Minutes of the March 11,  2008 Meeting -  ACTION* (attachment)

3.                  Recommend the Award of a Professional Services Contract to the Highest-Rated Qualified Proponent, to Provide Engineering and Environmental Services to Develop the Yerba Island (YBI) Ramps Project, in an Amount Not to Exceed $2,500,000 - ACTION* (attachment)

In planning for the replacement Yerba Buena Island (YBI) ramps, the Authority is working jointly with the Treasure Island Development Authority (TIDA) and the Mayor's Office of Economic and Workforce Development (MOEWD).   All costs, including staff costs to administer the project, will be reimbursed by TIDA according to the terms of a Memorandum of Agreement (MOA).  The replacement ramps will connect YBI to the new Eastern Span of the San Francisco-Oakland Bay Bridge.   We have undertaken the YBI Ramps Project in our capacity as the Congestion Management Agency for San Francisco and at the request of the MOEWD.  On March 7, 2008 the Authority released a Request for Proposals (RFP) for engineering and environmental study services for the project. The tasks include the preparation of an Environmental Impact Report/ Environmental Impact Study (EIR/EIS) for the new YBI Ramps.  The scope of work also includes an option for subsequent project design and engineering work that would enable the preparation of a construction project bid package. A panel representing TIDA, Caltrans, MTC and Authority will review the proposals, which are due on April 4, 2008.  The selection panel is scheduled to conclude its review and recommend awarding the contract to the highest-rated qualified proponent on April 14, 2008. For the project, the Authority will provide management of the engineering consultant, and Caltrans will provide the necessary technical reviews of consultant work products. Award of this contract is subject to the execution of an MOA between the Authority and TIDA.  The MOA is the subject of the following item on the Finance Committee agenda.  We are seeking a recommendation for the award of a professional services contract to the highest-rated qualified proponent, to provide engineering and environmental services to develop the YBI Ramps Project, in an amount not to exceed $2,500,000.

4.                  Recommend Authorizing the Executive Director to Execute a Memorandum of Agreement (MOA) with the Treasure Island Development Authority (TIDA) for Project Management and Oversight, Engineering, and Environmental Services for the Yerba Island (YBI) Ramps Project - ACTION* (attachment)

As noted in the previous agenda item, the Authority is working jointly with the Treasure Island Development Authority (TIDA) and the Mayor's Office of Economic and Workforce Development (MOEWD) on the Yerba Buena Island (YBI) Ramps project.  All Authority costs of the project are to be reimbursed by TIDA.  A memorandum of agreement (MOA) has been developed by the Office of the City Attorney that governs the terms and conditions of the TIDA reimbursement to the Authority.  Under the MOA, the Authority will provide project management and oversight services for the project, including management of the engineering and environmental consultant.  The MOA also sets forth certain other rights and obligations of the Authority and TIDA with respect to the project. We are seeking a recommendation to authorize the Executive Director to execute an MOA with TIDA for project management and oversight, engineering, and environmental services for the YBI Ramps project.   

5.                  Recommend Prefunding Other Post-Employment Benefits by Contributing the Full Annual Required Contribution (ARC) to the CalPERS California Employers' Retiree Benefit Trust Fund (CERBT) Program - ACTION* (attachment)

Government Accounting Standards Board (GASB) Statements No. 43 and No. 45 require entities such as the Authority to begin reporting the liability for unfunded future post-employment medical benefits.  The amount of this future liability to the Authority has been calculated by the actuarial firm of Bartel Associates.  The Authority can address the future liability by setting aside approximately $84,000 per year.  We propose to deposit these funds with the California Public Employees' Retirement System (CalPERS), in the California Employers' Retiree Benefits Trust Fund (CERBT), for the initial contract period.  By joining the CalPERS trust fund, future costs can be offset by investment earnings provided by CalPERS.  We are seeking a recommendation to prefund other post-employment benefits by contributing the full annual required contribution to the CalPERS CERBT program.

7.                  State and Federal Legislative Update - ACTION* (attachment)

8.                  Introduction of New Items - INFORMATION

9.                  Public Comment

10.               Adjournment


Please Note: that the meeting proceedings can be viewed live at or that evening at 6:00 pm on Cable Channel 26 in San Francisco, with a repeat on the weekend (either Saturday or Sunday evening). To know the exact cablecast times for weekend viewing, please call SFGTV at (415) 557-4293 on Friday when the cablecast times have been determined.

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