Finance Committee - February 5, 2008

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Meeting Notice

Date:                     9:30 a.m., Tuesday, February 5, 2008

Location:                    Room 263, City Hall

Commissioners:        Elsbernd (Chair), Mirkarimi (Vice Chair), Ammiano, Chu, Sandoval and McGoldrick (Ex Officio)

Clerk: Erika Cheng

1.                   Roll Call

2.                  Approval of Minutes of the January 22, 2008 Meeting -  ACTION* (attachment)

3.                  Recommend the Awarding of a Professional Services Contract to Mark Thomas, Inc., to Provide Planning, Engineering, and Environmental Services to Develop the Folsom Street Off-Ramp Realignment Project, in an Amount Not to Exceed $300,000 - ACTION* (attachment)

                The San Francisco Redevelopment Agency (SFRA) has requested that the Authority be the lead agency for the Folsom Street Off-Ramp Realignment Project. This project is a major component of the Streetscape and Open Space Plan for the Transbay Redevelopment Project Area. The project involves a change to Fremont Street off-ramp from the Bay Bridge.  On October 9, 2007 the Authority released a Request for Proposals (RFP) for engineering and environmental study services for the project. A panel of SFRA, MTA and Authority staff reviewed the proposals received.  Based on the evaluation, the panel unanimously recommended awarding the contract to the Mark Thomas team. For the project, the Authority will provide management of the engineering consultant, and Caltrans will provide the necessary technical reviews of the work products. All the costs of this contract, plus the staff costs to administer and manage the contract, will be reimbursed by the SFRA. We are seeking a recommendation for the award of a professional services contract to Mark Thomas, Inc., to provide planning, engineering, and environmental services to develop the Folsom Street Off-Ramp Realignment Project, in an amount not to exceed $300,000.

4.                  Recommend Executing the Contract Option with Macias, Gini & O'Connell, LLP for Independent Auditing Services for Fiscal Year 2007/08 and to Increase the Contract by an Amount Not to Exceed $166,350 - ACTION* (attachment)

Under its fiscal policy, Authority financial records are to be audited annually by an independent auditing firm. The Authority is also subject to annual single audit requirements for the federal funds it administers. On July 20, 2004, through Resolution 05-08, the Authority awarded the financial and single audit professional services contract to the independent certified public accounting firm of Macias, Gini & Company, LLP.  The proposed action will execute the final year of the current auditing services contract, which consisted of an initial three-year term and an additional two-year option. The firm is now named Macias, Gini & O'Connell LLP (Macias Gini).  Macias Gini is also the independent auditor for the City and County of San Francisco.  We are seeking a recommendation to execute the contract option with Macias, Gini, and O'Connell, LLP for independent auditing services for Fiscal Year 2007/08 and to increase the contract by an amount not to exceed $166,350.

5.                  FY 2006/07 Audit Response and Action Plan - INFORMATION* (attachment)

At its January meeting, the Authority Board accepted the Audit Report for FY 2006/07.  The auditors issued an unqualified (clean) opinion that the Authority's financial statements presented fairly, in all material respects, the financial activities and position of the Authority.  The auditors also issued an opinion that the Authority complied with the requirements applicable to the federal programs (the single audit).  The Audit Report also included two findings.  Last month, the Finance Committee asked Authority staff to present a corrective action plan and report on the progress in implementing the suggestions made by the auditors.   At the February 5, 2008 meeting, we will present the action plan and our progress toward its implementation.  The FY 2006/07 Audit Response and Action Plan are presented for information.

6.                  Internal Accounting Report for the Six Months Ended December 31, 2007 - INFORMATION* (attachment)

The Authority's Fiscal Policy directs staff to give a quarterly report of expenditures including a comparison to the approved budget.  The Authority's Investment Policy directs that a review of portfolio compliance be presented along with the quarterly report.  The Internal Accounting Report for the six months ended December 31, 2007, is presented for information.

7.                  State and Federal Legislation - INFORMATION/ACTION

8.                  Introduction of New Items - INFORMATION

9.                  Public Comment

10.                 Adjournment


Please Note: that the meeting proceedings can be viewed live at or that evening at 6:00 pm on Cable Channel 26 in San Francisco, with a repeat on the weekend (either Saturday or Sunday evening). To know the exact cablecast times for weekend viewing, please call SFGTV at (415) 557-4293 on Friday when the cablecast times have been determined.

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at all public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals.

To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in the meeting, please contact Erika Cheng at 415.522.4800 at least two business days before the meeting.

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