Finance Committee - January 22, 2008

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Meeting Notice

Date:                     9:30 a.m., Tuesday, January 22, 2008

Location:                    Room 263, City Hall

Commissioners:        Elsbernd (Chair), Mirkarimi (Vice Chair), Ammiano, Chu, Sandoval and McGoldrick (Ex-Officio)

CLERK: Erika Cheng

1.                   Roll Call

2.                  Approval of Minutes of the December 4, 2007 Meeting ACTION* (attachment)

3.                  Recommend the Award of a Consultant Contract to Jacobs Carter Burgess, in the Amount of $1,800,000, for Environmental Analysis and Engineering of Bus Rapid Transit on Geary Boulevard - ACTION* (attachment)

In May 2007, the Authority Board approved the Geary Corridor Bus Rapid Transit (BRT) Feasibility Study and its recommendations, approved an appropriation of $1.183 million in Prop K funds to support the environmental analysis and engineering phase of the project, and approved the commitment to appropriate an additional $1.125 million in Prop K funds to support this phase.  In November 2007, we issued a Request for Proposals for environmental analysis and engineering consultant services for BRT on Geary.  Consultant proposals were due to the Authority on December 4, and we received four responsive bids on that date.  After a preliminary review of proposals, all four teams were invited to interview in mid-December.  To assist with the consultant selection, we assembled a review panel comprised of representatives from the Municipal Transportation Agency's capital systems planning and transit planning sections, and Authority staff.  Using a qualifications-based competitive selection process, the panel recommends award of a consultant contract to the Jacobs Carter Burgess team for environmental analysis and engineering services.  Our Citizens Advisory Committee unanimously adopted a motion of support for the award of a contract to the top-ranked firm emerging from this competitive selection process at its December 5, 2007 meeting.  We are seeking a recommendation to award a consultant contract to Jacobs Carter Burgess, in the amount of $1,800,000, for Environmental Analysis and Engineering of BRT on Geary Boulevard.

4.                  Recommend Amendment of Professional Services Contract with Cordoba/Zurinaga for On-Call Project Management Services to Extend the Term of the Contract to June 30, 2008, and to Increase the Contract Amount by $120,000 - ACTION* (attachment)

The Cordoba/Zurinaga Joint Venture (C/Z) team has served as the Authority's general Project Management Oversight (PMO) consultant for the past five years, contributing to the Authority's objectives over that period. Authority rules on multi-year contracts require that we normally re-bid contracts after five years. However, as we continue to recruit for a Deputy Director for Capital Projects, there is a need for the continued services of C/Z for an additional four months to provide support as needed to the Capital Projects, Planning, and Policy & Programming sections. Specific PMO activities include, but are not limited, to review of cost and budget elements of projects, coordination with sponsors on project issues, assessment of project sponsor progress and performance, and development of project status reports. In addition, PMO activities conducted by C/Z during the extension period will be focused on several of the largest Prop K projects: Phase 1 of the Third Street Light Rail Project - closeout of the Initial Operating Segment and completion of the MUNI Metro Maintenance Facility, the Central Subway, and the Transbay Transit Center. An additional task in the current fiscal year is assistance with the issuance of a Request for Proposals for work on the Yerba Buena Island ramps project.  In July 2007, the Board approved an extension of the C/Z contract to February 20, 2008, and a corresponding increase in the annual contract amount by $200,000 to $2,389,378.   We are seeking a recommendation to amend the professional services contract with C/Z for on-call project management oversight services to extend the term of the contract to June 30, 2008, and to increase the contract amount by $120,000.

5.                  Recommend Acceptance of the Audit Report for FY 2006/07 - ACTION* (attachment)

Under the Authority's Fiscal Policy, Authority financial transactions and records are audited annually by an independent, certified public accountant. The fiscal audit for the year ending June 30, 2007 was completed in accordance with generally accepted auditing standards by the independent certified public accounting firm of Macias, Gini & O'Connell, LLP (Macias Gini). For the year ending June 30, 2007, Macias Gini has issued an unqualified (clean) opinion, stating that the financial statements presented fairly, in all material respects, the respective financial position of the governmental activities, each major fund and the aggregate remaining fund information of the Authority, and the respective changes in financial position. In addition, since more than $500,000 was expended in federal grants during the fiscal year (FY), a single audit was performed as well. In the opinion of Macias Gini, the Authority complied, in all material respects, with the requirements applicable to its major federal programs for the year ended June 30, 2007.  The full Audit Report is attached. We are seeking a recommendation to accept the Audit Report for FY 2006/07.

6.                  State and Federal Legislative Update - ACTION* (attachment)

In January, as the Legislature comes back into session, we typically provide a comprehensive update on legislative initiatives we are tracking. There are a few bills that have already evolved to the point where we can recommend positions. Those have the position indicated in bold. The others are bills for which the Authority has already voted on a position, or they are not yet at a level of development where a position can be recommended. At the meeting we will also provide a brief overview of the recommendations of the Federal Revenue Commission, charged with proposing a new structure for funding the next Surface Transportation Act.      We are seeking a recommendation to adopt positions on legislation as presented.

7.                  Introduction of New Items - INFORMATION

8.                  Public Comment

9.                  Adjournment                                                                                                                               

Please Note: that the meeting proceedings can be viewed live at or that evening at 6:00 pm on Cable Channel 26 in San Francisco, with a repeat on the weekend (either Saturday or Sunday evening). To know the exact cablecast times for weekend viewing, please call SFGTV at (415) 557-4293 on Friday when the cablecast times have been determined.

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at all public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals.

To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in the meeting, please contact Erika Cheng at 415.522.4800 at least two business days before the meeting.

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