Finance Committee - July 8, 2008

PDF version of Agenda



Meeting Notice

Date:                     9:30 a.m., Tuesday, July 8, 2008
Location:                    Room 263, City Hall
Commissioners:       Alioto-Pier (Chair), Mirkarimi (Vice Chair), Ammiano, Chu, Sandoval and McGoldrick (Ex Officio)
Clerk:                          Erika Cheng


1.                   Roll Call

2.                  Approval of Minutes of the June 3, 2008 Meeting ACTION* (attachment)

3.                  Recommend the Award of a Professional Services Contract to Kimley-Horn and Associates, in an Amount Not to Exceed $1,100,000, to Provide Program Management and Oversight and Technical Services for the San Francisco Urban Partnership Program - ACTION* (attachment)

As part of its Urban Partnership Program (UPP), the U.S. Department of Transportation (USDOT) has awarded approximately $160 million to multiple agencies in the San Francisco Bay Area to implement a package of congestion management projects that centers on placing a variable toll on Doyle Drive, to reduce congestion and raise revenue to help pay for its replacement. Other components include variable pricing of parking in San Francisco, integration of multiple electronic payment methods, complementary traffic management and transit enhancement measures, and extension of traveler information systems. Recognizing the importance of interagency coordination and the tight federal deadlines for implementation of the UPP, the USDOT expedited obligation of a $1.6 million Value Pricing Pilot Program (VPPP) grant, one of the grants awarded as part of the UPP package, for pre-implementation, program coordination and management. In April 2008, we issued a Request for Proposals for professional services to support these activities. We received three responsive bids by the deadline of May 23.  In order to assist with the consultant selection, we assembled a review panel comprised of representatives from Metropolitan Transportation Commission (MTC), Municipal Transportation Agency (MTA), and the Authority. Following interviews with the three teams on June 10, 2008, and using a competitive selection process, the panel has recommended award of the contract to Kimley-Horn and Associates. We are seeking a recommendation to award a professional services contract to Kimley-Horn and Associates, in an amount not to exceed $1,100,000, to provide program management and oversight and technical services for the San Francisco UPP.

4.                  Recommend Increasing the Amount of the Professional Services Contract with PBS&J by $133,000 to a Total Amount of $833,000, for Additional Outreach, Technical Analysis and Coordination with Complementary Efforts in Support of the Mobility, Access, and Pricing Study, and Extending the Term of the Contract to December 31, 2008 - ACTION* (attachment)

The Authority is conducting the Mobility, Access, and Pricing Study (MAPS) to evaluate the feasibility of a comprehensive congestion pricing program to improve mobility in San Francisco. In January 2006, the Federal Highway Administration (FHWA) awarded a $1.04 million grant to the Authority for this study, and in January 2007, the Authority Board appropriated matching funds in the amount of $130,000 in Prop K to supplement an additional $130,000 contributed by the Bay Area Toll Authority.  In September 2006, through Resolution 07-18, the Authority Board awarded a $700,000 consultant contract to PBS&J to support the planning, technical analysis and outreach tasks that comprise the scope of this feasibility study.  Since that time, the study team has made progress in conducting technical analyses, facilitating public involvement, and developing potential conceptual packages for congestion pricing scenarios. In addition, we have expanded our effort on the study to include a more expansive outreach approach, conduct more detailed studies of pricing scenarios, and increase coordination between MAPS and complementary efforts, such as the Urban Partnership Program and related sub-projects. These tasks increased the study budget by $133,000 and include: establishing an additional series of regional workshops, refinement of the Authority's travel demand model, and more detailed analysis of pricing and discount policies and transit improvements.  The expanded scope will be undertaken by the study consultant, PBS&J, and will require an amendment of the Authority's contract with the consultant. We are seeking a recommendation to increase the amount of the professional services contract with PBS&J by $133,000 to a total amount of $833,000, for additional outreach, technical analysis and coordination with complementary efforts in support of the Mobility, Access, and Pricing Study, and extending the term of the contract to December 31, 2008.

5.                  Recommend Authorization for the Executive Director to Execute a Memorandum of Agreement with the Presidio Trust for Services Related to the Doyle Drive Replacement Project, in an Amount Not to Exceed $1,293,482 - ACTION* (attachment)

The Authority is working on the Doyle Drive Replacement Project in partnership with Caltrans, and in coordination with the National Park Service and the Presidio Trust.  An agreement has already been established with the National Park Service.  With assistance from legal counsel, a Memorandum of Agreement (MOA) with the Presidio Trust has been developed, and is recommended for approval in order to keep the project moving forward expeditiously.  We are seeking a recommendation to authorize the Executive Director to execute an MOA with the Presidio Trust, for services related to the Doyle Drive Replacement Project, in an amount not to exceed $1,293,482.

6.                  Recommend the Award of a Two-Year Professional Services Contract, in an Amount Not to Exceed $1,000,000 and with Three Additional One-Year Extension Options, to the Cordoba/Zurinaga Joint Venture (JV) to Provide On-Call Program Management and Oversight Services - ACTION* (attachment)

For many years, Authority has had on-call project management and oversight (PMO) services, which are intended to augment and complement the Authority's existing resources by providing specialized expertise, serving as an on-call supplement to staff, particularly for oversight and delivery support for major capital projects, handling tasks during peak work loads, and taking on tasks requiring quicker response times than existing staff resources alone would permit.  Since mid-2002, Authority PMO services have been provided by the Cordoba/Zurinaga Joint Venture (JV).  The Authority's Procurement Policy directs that contracts normally be limited to a maximum period of five years.  The contract was extended to provide needed project management resources and the continuity of on-call services during a key transition period, while recruiting for the Deputy Director of Capital Projects position.  The current contract expires on August 31, 2008.   On May 7, 2008 the Authority issued a request for qualifications (RFQ) for on-call PMO services.  The Authority received two qualified responses.  A panel including representatives of the Authority and the Bay Area Toll Authority (BATA) reviewed the proposals and interviewed each of the teams.  The selection panel evaluated the proposals, applied technical criteria, and recommended the Cordoba/Zurinaga JV as the top-ranked team.  We are seeking a recommendation to award a two-year professional services contract, in an amount not to exceed $1,000,000 and with three additional one-year extension options, to the Cordoba/Zurinaga JV, to provide on-call program management and oversight services.

7.                  Recommend Authorizing a Contract with the Hathaway Dinwiddie Construction Company, in an Amount Not to Exceed $250,000, for General Construction and Construction Management Services for Authority Workspace Modifications to Accommodate Increased Staff - ACTION* (attachment)

The Authority reorganization approved in 2007 through Resolution 07-68 added eight new positions to the Authority staff.  To modify the existing workspace to accommodate the new staff, certain construction activities need to be undertaken.  The Hathaway Dinwiddie Construction Company is the only firm currently under contract for this work by building management.  Once the final as-built drawings are completed, a formal construction bid will be developed.  In order to perform the bulk of the construction activities in July and August, an authorization needs to be considered by the Authority Board in July.  The current authorization request is based on the architect's estimate.  A formal bid by the Hathaway Dinwiddie Construction Company may be available for presentation at the July Finance Committee meeting.  We are seeking a recommendation authorizing a contract with the Hathaway Dinwiddie Construction Company, in an amount not to exceed $250,000, for general construction and construction management services for Authority workspace modifications to accommodate increased staff.

8.                  State and Federal Legislative Update - ACTION* (attachment)

9.                  Introduction of New Items - INFORMATION

10.               Public Comment

11.                Adjournment



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