Plans and Programs Committee - November 18, 2008

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AGENDA

PLANS AND PROGRAMS COMMITTEE

Meeting Notice

Date:                     9:30 a.m., Tuesday, November 18, 2008
Location:                    Room 263, City Hall
Commissioners:       Dufty (Chair), Peskin (Vice Chair), Daly, Elsbernd, Maxwell, and McGoldrick (Ex Officio)
Clerk:                          Erika Cheng

 

1.                   Roll Call

2.                  Approval of Minutes of the October 7, 2008, Meeting - ACTION* attachment

3.                  Citizens Advisory Committee Report - INFORMATION* attachment

4.                  Recommend Appointment of One Member to the Citizens Advisory Committee - ACTION* attachment

The Authority has an eleven-member Citizens Advisory Committee (CAC).  CAC members serve two-year terms.  Per the Authority's Administrative Code, the Plans and Programs Committee recommends and the Authority Board appoints individuals to fill any CAC vacancies.  Neither Authority staff nor the CAC make any recommendations on CAC appointments, but we maintain an up-to-date database of applications for CAC membership.  A chart with information about current CAC members is attached, showing ethnicity, gender, neighborhood of residence, and affiliation.  There is one vacancy on the CAC requiring Committee action.  The vacancy resulted from the resignation of Anita Madrigal. Following ongoing recruitment outreach and publicity, we received two additional applications to fill the vacant seat, since the October Committee meeting, for a total of 39 applicants.  We are seeking a recommendation to appoint one member to the CAC.

5.                  Recommend Authorization for the Executive Director to Execute a Memorandum of Understanding (MOU) with the Metropolitan Transportation Commission (MTC), Golden Gate Bridge and Highway Transportation District (GGBHTD), to Secure Up to $160 Million in Contributed Funding from Those Agencies for the Doyle Drive Replacement Project; and Commitment of $13 Million in Additional Regional Transportation Improvement Program (RTIP) Funds and $21 Million in State-Local Partnership Program Funds (SLPP) to the Project - ACTION* attachment

The Authority has been working for over a decade on a replacement for the South Access to the Golden Gate Bridge (Doyle Drive).  The project has reached some very significant milestones in the last 18 months, securing $405 million in new state funds and most recently $47 million in federal funds from the Urban Partnership Program. In addition, the Federal Highway Administration circulated the Final Environmental Impact Report/Statement in October, 2008, showing a total project cost of $1.045 billion.  A record of decision, clearing the way for construction, is expected imminently from the federal government.  The Metropolitan Transportation Commission, recognizing the importance to the region of maintaining Doyle Drive operational, and the urgency of dealing with the structural deficiencies of the current facility, has stepped in to propose a significant amount of regional funding, in conjunction with the GGBHTD. The regional funding contribution is to be memorialized through an MOU, which also includes small contributions from the Marin and Sonoma transportation authorities, thus addressing the call for a regional response issued by the Authority and Mayor Newsom nearly a year ago. Plans for project acceleration and for inclusion of Doyle Drive in the expected economic stimulus package make it possible, for the first time in many decades to finally present a viable full funding plan for the project.  Provided the necessary federal help can be obtained in a timely way, we are optimistic that the project could enter the construction phase in July 2009, about a year ahead of schedule. We are seeking a recommendation to authorize the Executive Director to execute a Memorandum of Understanding (MOU) with the Metropolitan Transportation Commission (MTC), Golden Gate Bridge and Highway Transportation District (GGBHTD), to secure up to $160 million in contributed funding from those agencies for the Doyle Drive Replacement Project; and to commit $13 million in additional Regional Transportation Improvement Program (RTIP) funds and $21 million in State-Local Partnership Program funds (SLPP) to the project.

6.                  Recommend the Allocation of Up to $1,383,330 in Prop K Funds, with Conditions, to the Municipal Transportation Agency for Six Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Associated 5-Year Prioritization Program Amendments - ACTION* attachment

Due to a particularly crowded Plans and Programs Committee agenda, we have grouped six Prop K requests from the Municipal Transportation Agency (MTA) into a single memo.   The applications, which have a combined request of $1,383,330 in Prop K funds, include additional funding for two projects that have already received Prop K funds (Church and Duboce Track Improvement design and New Signal Contract 59 construction); two annual programs (Signal Equipment Procurement and the Traffic Sign Graffiti Program); design funds for the conversion of McAllister Street between Hyde Street and Jones Street from a one-way to a two-way street to improve transit travel times and pedestrian safety; and one request for a pilot project (the Colored Bike Lane Experiment).  Attachment 1 summarizes the applications received, including leveraging compared to Expenditure Plan assumptions and project phases included in the current request.  Attachment 2 provides a brief description of each project.   We are recommending allocation, with conditions, of the amount requested for each project. Attachment 3 provides a summary of our staff recommendation, highlighting 5YPP amendments, special conditions, and other issues of potential interest to the Committee, such as factors that may impact project delivery or construction coordination opportunities.  We are seeking a recommendation to allocate up to $1,383,330 in Prop K funds, with conditions, to the MTA for six requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules and associated 5YPP amendments.

7.                  Recommend the Allocation of $500,000 in Prop K Funds, with Conditions, to the Department of Public Works (DPW) for Construction of the Renewed Valencia Streetscape Project and $212,480 in Prop K Funds, with Conditions, for Construction of the Leland Avenue Streetscape Improvements Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules - ACTION*  attachment

In 2007, through two separate resolutions the Authority allocated $64,394 in Prop K funds to the Department of Public Works (DPW) for design of the Renewed Valencia Streetscape Project and $53,120 for design of the Leland Avenue Streetscape Improvements Project, and committed to allocate $435,606 and $212,480 to the DPW for the construction phases of the respective projects.  The Prop K funds meet local match requirements for discretionary regional Transportation for Livable Communities (TLC) capital funds programmed by the Metropolitan Transportation Commission (MTC) and county share TLC funds programmed by the Authority to both projects.  Proposed improvements along Valencia stretch four blocks from 15th to 19th Streets, with a total project cost of approximately $6.1 million. Improvements along Leland Avenue stretch approximately four blocks from Bayshore Boulevard to Rutland Street, with a total project cost of approximately $4.1 million. In October 2007, after consulting with Authority, Caltrans and MTC staff to confirm that all fund sources could be used for the entire Valencia project, from 15th to 19th Streets, the DPW requested that the Authority amend the prior design allocation (Resolution 07-43) to allow the Prop K funds to be used for construction of the project instead. This would reduce the DPW's administrative burden by simplifying billing and make it easier for the DPW to comply with strict timely use of funds deadlines associated with the TLC grants.  Thus, we have included a special condition for the Valencia allocation that requires concurrent de-obligation of $64,394 in design funds and their reallocation for construction.  The DPW has substantially completed design of both projects and is now requesting construction funds.  We are seeking a recommendation to allocate $500,000 in Prop K funds, with conditions, to the DPW for construction of the Renewed Valencia Streetscape Project and $212,480 in Prop K funds, with conditions, for construction of the Leland Avenue Streetscape Improvements Project, subject to the attached Fiscal Year Cash Flow Distribution Schedules.

8.                  Recommend the Allocation of $3,402,567 in Prop K Funds to the Peninsula Corridor Joint Powers Board (PCJPB) for Seven Fiscal Year 2008/09 Capital Improvement Program Projects, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Amendment of the Relevant 5-Year Prioritization Programs - ACTION* attachment

The Prop K Expenditure Plan approved by the voters in November 2003, includes for the first time the Peninsula Corridor Joint Powers Board (PCJPB or Caltrain) as an eligible recipient of San Francisco transportation sales tax funds.  The intent of this change was to help offset the financial burden on the Municipal Transportation Agency's (MTA's) budget, which is the agency responsible for providing San Francisco's local match share of Caltrain's capital and operating budgets.  It also allows the Authority to provide additional funding for the Caltrain electrification project, one of the signature projects in the Expenditure Plan.  The subject of this memorandum is Caltrain's Fiscal Year 2008/09 Prop K request for San Francisco's local match share of seven projects included in its capital improvement program (CIP).  This request does not include the electrification project, though PCJPB member agencies and the Authority continue to participate in funding discussions related to that project,  Caltrain is requesting allocation of over $3.4 million in Prop K funds from the following Expenditure Plan categories: Caltrain CIP, Vehicles, Facilities, and Guideways.  Attachment 1 summarizes Caltrain's request.   The recommended action requires amendment of the 5-Year Prioritization Programs (5YPPs) for the four aforementioned Expenditure Plan categories to realign programming with the CIP project list and budget, while adhering to Strategic Plan programming levels to avoid triggering additional finance costs. We are seeking a recommendation to allocate $3,402,567 in Prop K funds to the PCJPB for seven Fiscal Year 2008/09 capital budget projects, subject to the attached Fiscal Year Cash Flow Distribution Schedules, and amendment of the relevant 5YPPs.

9.                  Recommend the Allocation of $121,774 in Prop K Funds, with Conditions, to the Municipal Transportation Agency (MTA) for Bicycle Safety Education Classes and $165,768 in Prop K Funds, with Conditions, to the MTA for Bike to Work Day Promotion, Subject to the attached Fiscal Year Cash Flow Distribution Schedules - ACTION*  attachment

This item was continued from the October Plans & Programs Committee meeting.  The Municipal Transportation Agency (MTA) has requested $287,542 to fund two bicycle safety, education, and outreach campaigns for two years each, specifically Bicycle Safety Education Classes ($121,774) and Bike to Work Day Promotion ($165,768).  The MTA has previously included these campaigns under a single multitask annual allocation for safety, education, and outreach. In an effort to improve administrative efficiency and reduce costs, the MTA is requesting stand-alone allocations for each of these campaigns, and requesting two year's worth of funding instead of one.  Among other benefits, this approach reduces staff time associated with procuring a new contractor each year and improves contractor efficiency (e.g., no learning curve for year 2).  The Bicycle Safety Education Classes project request would fund 56 classes in calendar years 2009 and 2010, as well as complementary outreach efforts. The Bike to Work Day Promotion project includes distribution of safety materials, outdoor media campaigns, bicycle safety education, and collaborating with partner agencies.   We have included a special condition for the Bike to Work Day Promotion request requiring the concurrent de-obligation of approximately $58,000 in remaining funds from the Fiscal Year 2006/07 Bicycle Safety Education project. The de-obligation is not from costs savings, but is an effort to realign grants to better match fiscal year schedules. It will also provide sufficient cash flow capacity to support the MTA's current request without affecting cash flow capacity for other upcoming bicycle projects. We are seeking a recommendation to allocate $121,774 in Prop K funds, with conditions, to the MTA for Bicycle Safety Education Classes and $165,768 in Prop K funds, with conditions, to the MTA for Bike to Work Day Promotion, subject to the attached Fiscal Year Cash Flow Distribution Schedules.

10.               Recommend the Appropriation of $50,000 in Prop K Funds, with Conditions, for the 2008 Eastern Neighborhoods Travel Behavior Survey - Phase 2, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION* attachment

The 2008 Eastern Neighborhoods Travel Behavior Survey is the first comprehensive travel behavior survey to be conducted for San Francisco's Eastern Neighborhoods since the 2000 Bay Area Travel Survey by the Metropolitan Transportation Commission (MTC). Since then, the Eastern Neighborhoods have experienced rapid demographic and land use changes, and these trends are expected to continue. The 2008 Eastern Neighborhoods Travel Behavior Survey is intended to provide high-quality updated information and form a basis for upcoming local transportation plans and development studies in this area of the city. Study results will also inform implementation of the Municipal Transportation Agency's (MTA) Transit Effectiveness Project (TEP). The 2008 Eastern Neighborhoods Travel Behavior Survey is being conducted in two phases. The Planning Department is currently leading Phase 1, which is funded by a private developer and focused on the area adjacent to the Transbay Terminal. The Planning Department expects to complete this phase by December 2008. The Prop K funds requested for Phase 2 will leverage a $70,000 Station Area Planning Grant recently awarded to the San Francisco Planning Department by the MTC. Phase 2 will broaden the study area to include the downtown (C-3), South of Market (SOMA) and Mission Bay neighborhoods. The Authority expects to complete Phase 2 by April 2009. We are seeking a recommendation for the appropriation of $50,000 in Prop K funds, with conditions, for the 2008 Eastern Neighborhoods Travel Behavior Survey - Phase 2, subject to the attached Fiscal Year Cash Flow Distribution Schedule.

11.                Recommend Adoption of San Francisco's Project Priorities for the 2008 Lifeline Transportation Program (LTP) - ACTION* attachment

The Metropolitan Transportation Commission's (MTC's) Lifeline Transportation Program (LTP) encourages residents and other stakeholders in low income communities to participate in identifying priorities for transportation improvements and provides funding to implement these priorities.  MTC initiated the second LTP grant cycle in mid-2008 with a combination of State Transit Assistance (STA), Proposition 1B State Infrastructure Bond Regional Transit Program (Prop 1B) and federal Job Access and Reverse Commute (JARC) funds, all of which come with different eligibility restrictions.  In July 2008, we released a call for projects for the 2008 LTP funding cycle to a wide range of agency and community stakeholders.  By the August submission deadline, we received 12 applications totaling over $23 million in requests, compared to an original estimate of about $11 million available.  On October 15, MTC advised us that we will have up to $9.68 million in 2008 LTP funds to program, comprised of $6,339,297 in Fiscal Year 2008/09 funds and an estimated $3,341,022 in Fiscal Year 2009/10 funds.  Subsequently, the Governor has called for a 75% reduction in the already approved Fiscal Year 2008/09 STA funding to help address the state budget deficit.  If his proposal is approved, it would reduce the amount of STA funds available for San Francisco LTP projects by almost $1 million.  MTC has advised us to submit our LTP project priorities using the targets it provided on October 15, and if the cuts are approved we will work with MTC to reduce the funding recommendations accordingly.  In September, we convened a LTP evaluation panel that ranked the applications and recommended that the Authority seek a fund swap of up $2,718,529 in Prop 1B (capital) funds with operating funds in order to fund the highest ranked projects, otherwise we would have to fund lower ranked capital projects due to funding eligibility issues.  We have developed two possible scenarios for LTP project priorities (detailed in Attachments 4a and 4b), and are working with the Municipal Transportation Agency (MTA) to identify such a swap.  We will submit the preferred Scenario 1 (Fund Swap) to MTC by November 30 if we are able to identify a fund swap.  If not, we will submit Scenario 2 (No Fund Swap).  Once the final funding amounts for Fiscal Year 2009/10 LTP funds are finalized (dependent upon the state budget), we will work with sponsors to adjust project scope, schedule, and budget to match the available funding levels.  We are seeking flexibility to refine the final project list based upon the amount available in a fund swap and the final Fiscal Year 2009/10 LTP funding amounts to allow us to fund the highest ranked projects that can implement a usable portion of their scope with the funds available.   We are seeking a recommendation to adopt San Francisco's project priorities for the 2008 LTP.

 

12.               Recommend Approval of a Fund Swap of $2.025 Million in Fiscal Year 2008/09 Congestion Mitigation and Air Quality Improvement Funds Currently Programmed to Three Municipal Transportation Agency Regional Bicycle and Pedestrian Program Projects with an Equivalent Amount of Fiscal Year 2008/09 Prop K Funds Programmed to the New Central Subway Project, and Amendment of the Strategic Plan - ACTION*  attachment

In February 2007 through approval of Resolution 07-48, the Authority Board recommended programming of $2.748 million in federal Congestion Management and Air Quality Improvement (CMAQ) funds from San Francisco's county share portion of Regional Bicycle and Pedestrian Program (RBPP) funds, including $2.025 million in Fiscal Year 2008/09 funds to the Municipal Transportation Agency (MTA) for the construction phases of the Tenderloin Pedestrian Improvements Project ($863,000), Golden Gate Park Pedestrian Access Improvements Project ($630,000), and Inner Sunset Traffic Calming and Transit Enhancements Project ($532,000). These RBPP projects are required under the Metropolitan Transportation Commission's regional funding policy (MTC Resolution 3606) to submit fund obligation requests to Caltrans by February 1, 2009 or the funds could be lost to the projects and San Francisco. The MTA has indicated it will be unlikely to meet this deadline for the RBPP projects. In order to enable delivery of the projects, as well as avoid the loss of funds to San Francisco and the risk of reducing MTA's competitiveness for future discretionary MTC funds, Authority and MTA staff are seeking approval to swap $2.025 million in Fiscal Year 2008/09 CMAQ funds currently programmed to MTA's RBPP projects with an equivalent amount of Fiscal Year 2008/09 Prop K funds programmed to MTA's New Central Subway (NCS) Project. The substitution of CMAQ funds for Prop K funds would not impact the NCS Project's scope, schedule or budget, but it will make it significantly easier for the MTA to meet the February 1, 2009 deadline to request obligation. The fund swap requires an amendment to the Strategic Plan to reduce the amount of Prop K funds programmed to the NCS Project by $2.025 million and note the substitution of an equal amount of CMAQ funds; thus maintaining consistency with the total $126 million Expenditure Plan commitment to the NCS Project.  Allocation of Prop K funds to the RBPP projects would be conditioned upon approval of execution of a memorandum of agreement between the Authority and MTA to codify the terms of the fund swap.  The allocations would occur as separate action items, the first of which is on the November Plans and Programs Committee agenda.   We are seeking a recommendation to approve a fund swap of $2.025 million in Fiscal Year 2008/09 CMAQ funds currently programmed to three MTA RBPP projects with an equivalent amount of Fiscal Year 2008/09 Prop K funds programmed to the NCS Project, and to amend the Strategic Plan.

13.               Recommend the Allocation of $1,053,000 in Prop K Funds, with Conditions, to the Municipal Transportation Agency for Construction of the Tenderloin Pedestrian Improvements Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, and Amendment of the Relevant 5-Year Prioritization Program - ACTION* attachment

In 2007, through approval of Resolution 08-13, the Authority Board allocated $81,100 in Prop K funds to the Municipal Transportation Agency (MTA) as local match to a Regional Bicycle and Pedestrian Program (RBPP) grant of Congestion Mitigation and Air Quality Improvement (CMAQ) funds for design of the Tenderloin Pedestrian Improvements Project.  The action also included a commitment to allocate $188,900 as match for the construction phase. Proposed improvements include corner bulbs, a bus bulb, and sidewalk widening to reduce long crossing distances, tighten turning radii, slow through-traffic, and improve connectivity, safety and access for pedestrians at selected intersections on McAllister Street (Leavenworth Street to Jones Street) and Jones Street (Eddy Street to Turk Street).  These improvements correspond with the goals of the Authority-led Tenderloin/Little Saigon Neighborhood Transportation Study. The MTA has requested that we consider this request as an urgent item at the November Plans and Programs Committee meeting because MTA would like to combine the Tenderloin project with a street resurfacing project that the Department of Public Works (DPW) will advertise later this month. Combining the projects would allow the MTA to avoid any potential conflicts with the 5-year moratorium for construction on newly paved streets and would allow for construction efficiencies. The subject request is for a total of $1,053,000 in Prop K funds for construction, including $863,000 to be made available through a swap of Fiscal Year 2008/09 CMAQ funds programmed to three MTA RBPP projects including the subject project with an equivalent amount of Fiscal Year 2008/09 Prop K funds programmed to the New Central Subway Project.  The swap is necessary since the MTA will not meet an upcoming obligation deadline for the CMAQ funds, which would result in loss of funds to the project and San Francisco.  The recommended allocation is contingent upon Authority approval of the fund swap, which is the subject of a prior agenda item for the November Plans and Programs Committee meeting and will be considered by the Board later this month. The recommendation also requires concurrent amendment of the Pedestrian Circulation and Safety 5-Year Prioritization Program (5YPP), which is not related to the fund swap, to reprogram $136,100 in Fiscal Year 2007/08 funds from the PedSafe Curb Bulbs project to this project.  We are seeking a recommendation to allocate $1,053,000 in Prop K funds, with conditions, to the MTA for construction of the Tenderloin Pedestrian Improvements Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule and amendment of the relevant 5YPP.

14.               Recommend Approval of the Final Scope of Work for the Strategic Analysis Report on the Role of Shuttle Services in Transportation in San Francisco - ACTION*  attachment

At the September meeting of the Plans and Programs Committee, Commissioner Bevan Dufty requested that we initiate a Strategic Analysis Report (SAR) on the issue of shuttle services in San Francisco.  As called for in the Authority's procedures governing the development of SARs, the scope was brought to the October 7 Plans and Programs Committee for comments and guidance.  The draft scope was also brought to the Citizens Advisory Committee on October 22, which passed the motion unanimously.  The final SAR scope is being presented to the Plans and Committee and Authority Board for approval, before technical work can begin.  We are seeking a recommendation for the approval of the scope of work for the SAR on the role of shuttle services in transportation in San Francisco.

15.               Introduction of New Items - INFORMATION

16.               Public Comment

17.               Adjournment

 

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